Executive Director of Operations, Finance

United States·Chicagoexecutive

OtherDirector Of Operations

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Quick Summary

Requirements Summary

Minimum requirements include a college or university degree in related field.

Technical Tools

OtherDirector Of Operations

OPS Operations, Strategy, and Finance

Our office plays a vital role in advancing the University of Chicago’s mission and supporting groundbreaking research by overseeing essential parts of campus life, including our buildings, technology, human resources, and safety and security. Our team works together to ensure the University’s daily operations run smoothly and help keep our campus community safe and thriving — 24 hours a day, seven days a week, and 365 days a year.

With oversight from the Associate Vice President of Operations, Strategy, and Finance, this position has primary responsibility for budget, finance, accounting, and billing process activities for all entities within the VP Operations umbrella. This role will develop VP Operations’ annual and long-range operating budget, monitor its financial performance, ensure compliance with established budget targets, develop and evolve its long range funding model, develop and maintain its chart of accounts, oversee compliance with generally accepted accounting principles (GAAP), develop and monitor internal control guidelines, ensure compliance with internal billing best practices, serve as an external point of contact to the CFO’s Office, the Budget Office, and Financial Services, comply with requests for financial information, forecasts, and analysis both internally and externally, provide operational, managerial, and strategic recommendations to University decision making bodies, identify areas of financial or operational improvement, identify and standardize best practices across the various entities, and perform other financial analyses.

Responsibilities

~2 min read

→Leads the development, implementation, and monitoring of annual and long-range operating budgets for all VP Operations entities.
→Prepares financial forecasts, analyzes budget-to-actual variances, and ensures compliance with established financial targets.
→Oversees long-range funding models, identifies underperforming entities, and recommends financial and operational improvements.
→Stewards capital budgets for ITS (Information Technology Services) and DSS (Department of Safety and Security), including project lifecycle management.
→Establishes, documents, communicates, and implements financial, accounting, and recharge administration standards, policies, and internal controls.
→Ensures adherence to generally accepted accounting principles (GAAP), including revenue recognition, accruals, and capital asset accounting.
→Oversees year-end financial close processes, reviews and approves accounting transactions, and responds to audit inquiries.
→Develops and maintains the organizational chart of accounts, including modifications and segment management.
→Oversees compliance with internal billing, chargeback best practices, and sponsored award recharge guidelines.
→Performs rate analysis, develops new service rates/pricing, and evaluates recharge-related assets.
→Conducts financial analysis and reporting, such as historical analysis, spend reports, incremental cost analysis, and personnel metrics.
→Supports the evaluation of new service offerings, initiates improvements, and standardizes best practices across all entities.
→Acts as a key liaison to the CFO’s Office, Budget Office, Financial Services, and internal/external customers; provides requested financial data and analysis.
→Oversees departmental administration and strategic planning, leads staff development and recruitment, and manages role-based system access.
→Solicits and implements feedback from customers to enhance financial services and operational efficiency.
→Identifies, standardizes and implements process and workflow improvements across the VP Operations portfolio.
→Completes other financial analyses and other duties as assigned by senior leadership.
→Manages financial staff, usually other managers.
→Establishes performance goals, allocates resources and assesses policies for the related departments managed.
→Oversees functional business plans and contributes to the development of financial goals, strategies, plans, and policies for the unit.
→Ensures the management of operating and capital budgets, information and accounting systems, revenue billing and collection, and the monitoring of expenditures on active accounts.
→Establishes budgets for all areas within scope of responsibility. May direct quarterly and year-end reporting for the operating budget.
→Performs other related work as needed.

Requirements

~1 min read

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.

Nice to Have

~1 min read

Financial Management

37.5

Salary

FLSA Status

Exempt

Pay Range

$187,221.00 - $232,237.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

What We Offer

~1 min read

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.