Administration Associate (Open to all candidates)

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

UNDP (United Nation Development Program) is a key development partner of the Government of São Tomé and Principe. The Strategic Plan 2023-2027 of the Country Office focuses on key areas .including democratic governance, peace building, climate change, renewable energies, sustainable management of natural resources and economic growth. This work is already underway and supports the country in accelerating progress towards the Sustainable Development Goals and currently to mitigate the impact of COVID19.

To increase performance and efficiency of UNDP delivery of quality results, the office is divided in two portfolios:

• Portfolio CESA | Economic Growth and Environmental Sustainability
• Portfolio GOVREC | Governance and Capacity Building

• →Support to the implementation of operational and management strategies
• →Support to administrative and logistical services
• →Maintenance of the registry system and effective mail management Support to Pouch services Support to knowledge building and knowledge sharing
• →Any other task assigned by the Supervisor

Under the overall supervision of the Assistant Resident Representative for Operations, and with the technical guidance of the CESA Portfolio Manager, the Administrative Associate/will support all CESA Portfolio administrative activities within the PMU. The Administrative Associate/will work in close collaboration with the other program and operations staff in the CO to exchange information and ensure consistent services delivery.

A University Degree (Bachelor’s Degree in Business, financial management,Public Administration or a related fields will be given due consideration but not a requirement 

Minimum six (6) years (with Secondary education), or three (3) years (with Bachelor’s Degree of relevant experience in Administration or Programme support service 

• Excellent capacities in the usage of computers and Office Software packages (MS Office at minimum, Graphic skills, etc.).

• Experience in handling of Web-based management systems would be an asset. 
• Familiarity with IT management
• Experience of working with NGOs or the UN 

• Fluency in written and spoken Portuguese and English is required. 

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.