Finance Analyst, NOA, Kyiv, Ukraine (FTA)

Under the supervision of the International Operations Manager, the Finance Analyst is responsible for the effective delivery of financial services and the transparent utilization of financial resources within UNFPA. The incumbent analyzes and interprets financial rules and regulations, providing solutions to a wide range of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach in full compliance with UNFPA policies and procedures.

The Finance Analyst leads the finance team to ensure the smooth functioning of financial operations and effective budget management, supporting timely, accurate, and compliant financial processes.
 

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2026-2029), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
 

In a global organisation, where many of our people are based in challenging environments, you will play a vital role in ensuring the smooth running of critical services relating to financial management. The Finance Analyst supervises and leads staff in the Finance unit. He/she works in close collaboration with the operations, programme and project teams in the Country Office (CO) and with UNFPA HQs staff and Government officials ensuring successful Country Office (CO) performance in Finance.

The Finance Analyst actively participates in local inter-agency coordination to ensure UNFPA’s needs in common systems and service issues are met. External partners include other UN agencies, vendors, and other non-UN partners that are essential to the work of the Finance section. 
 

1. Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:

• Financial resources management through planning, guiding, controlling of the resources in accordance with UNFPA rules and regulations.
• Preparation and monitoring of budgets of management projects.
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Processing of cost-recovery bills in Atlas for the services provided by UNDP.
• Carry out financial analysis and ensure oversight of all resources managed by the CO and provision of high-quality professional advice to the CO management.
• Supervise timely production of accurate donor reports.
• Undertake continuous analysis and monitoring of the CO’s financial situation, and preparation of regular updates on the status of financial resources.
• Ensure full compliance, of financial activities, financial recording/reporting systems with UNFPA’s rules, regulations, policies and strategies; proper design and functioning of the financial resources management. 
• Serve as focal point for audits, both HACT and DAO, including coordination of HACT audit visits, training and support to staff and Implementing Partners, coordination of responses to audit observations, follow on implementation of audit recommendations, maintenance of HACT Database/CARDS, etc.

2. Implement operational and financial management strategies; adapt processes and procedures to maximize effectiveness and efficiency focusing on achievement of the following results:

• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UN rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Conduct CO finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
• Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
• Elaboration and implementation of cost saving and reduction strategies.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNFPA staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
• Supervise delivery of effective and efficient financial services to UNFPA’s staff and clients (payments, F10 settlements, reversals, petty cash, vendor initiation, etc.)
• Establish internal expenditures’ control system which ensures that all transactions are duly authorized; AP vouchers are matched and posted; payrolls are posted; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNFPA rules, policies and procedures.
• Facilitate effective budget management of office resources; elaborate proper mechanisms to eliminate deficiencies in budget management.
• Supervise members of Finance team; manage workflow in the unit, serve as a coach and mentor to the members of the Finance team.
• Backstop Operations Manager at the time of his/her absence

3. Exercise proper control of CO accounts, focusing on achievement of the following results:

• Build systems and procedures to ensure proper use and regular reconciliation of balance    sheet accounts; organize timely collection of receivables and settlement of liabilities;
• Ensure oversight of Operating Fund Account (OFA); ensure full compliance of CO transactions with OFA policy; overview regular reconciliations of OFA accounts;
• Coordinate financial closure activities and submission of all due certifications to HQ; overview preparation of monthly and quarterly accountability checklists;
• Ensure correct coding of all CO transactions by chart of account elements including oversight over correct use of account and implementing agency codes;
• Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Control of the Accounts Receivables and maintenance of the General Ledger.

4. Facilitate building and sharing knowledge of finance among Country Office staff:

• Serve as Quantum and IPSAS learning focal point; stay abreast of new IPSAS-related policies and ATLAS upgrades; organize regular learning events for staff;
• Organization of trainings for the operations/ projects staff on Finance;
• Synthesis of lessons learned and best practices in Finance;
• Contributions to knowledge networks and communities of practice and share any updates with other CO colleagues

5.    Leads the finance team in supporting a smooth functioning of financial and budget management 

• Managing day-to-day management of the finance team, ensuring smooth financial and budget management and provision of high quality and timely service delivery, promoting innovation and high client satisfaction, as well as maximizing efficiency and effectiveness of office operations. 
• Participating in inter-agency meetings/Finance Working Group or inter-agency mechanisms, to contribute to operational and management aspects of the UN reform (Business Operations Strategy, Common Back Office, Harmonized Approach to Cash Transfers)
• Perform any other duties as may be assigned by the management of the Country Office
   

• Advanced university degree in Business Administration, Finance / Accounting, or related discipline.  

• Relevant experience in finance, accounting, and/or budget management.
• Experience in financial analysis, budgeting, and financial reporting.
• Proven experience in interpreting and applying financial rules and regulations.
• Experience working with ERP systems (e.g., Quantum/Oracle-based systems) is highly desirable.
• Prior experience with the UN system or international organizations is an advantage.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft;
• Experience of IPSAS or IFRS is an added advantage.
   

• Fluency in English and Ukrainian. 

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact 

• Business acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation 
• Managing the organization’s financial resources
• Organizational awareness 
   

• Providing strategic focus;
• Engaging staff and partners;
• Leading, developing and empowering people/creating a culture of performance;
• Making decisions and exercise judgment.
   

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.