Front Office Assistant

UNS is one of the most sustainable and innovative architecture firms in the world, dedicated to creating future-proof, human-centric designs. With a global presence and a commitment to excellence, we strive to push the boundaries of architecture and design. 

We are seeking a highly organized and proactive part-time Front Office Assistant to join our dynamic Front Office & Facilities team during the busy summer holiday season. In this role, you will provide essential support in receiving on-site relationships (visitors, customers, and suppliers) while handling our different mediums of communication (telephone, email, etc.) in the most helpful way possible!

The work is performed in close collaboration with our Executive Support team and under the responsibility of our Front Office Manager and our Facility Manager. The Front Office Assistant will provide essential summer holiday coverage in collaboration with other part-time Front Office employees. Key Front Office responsibilities at our Amsterdam headquarters of 300+ employees include:

• Reception and care of important daily on-site relationships (visitors, customers, and suppliers) including booking hotels, flights, and trains

• Reception and transmission of goods, such as the treatment of global post and packages (opening, registering, sending, track & trace, etc.)

• Handling local and international telephone traffic

• Planning of UNS agenda including meeting room bookings across our 3 busy Amsterdam office buildings

• Managing general UNS mailbox

• Ordering office supplies

• Helping with on-site company events

• Providing ad-hoc general support, including flexible team back-up in case of unexpected illness, holidays, etc.

• Working and thinking level: MBO

• Experience: 2+ years of experience in a receptionist, front office, executive support, or related high-capacity administrative role, preferably in a corporate or international environment

• Computer skills (Microsoft Office essential)

• Excellent service-oriented oral and written communication: email, phone, and in-person

• Integrity, accuracy, and decisiveness

• Considerate team player and proactive attitude, finding daily creative and resourceful big-picture solutions

• Being able to multitask while remaining structured and systematic for smooth shift handovers

• Languages: Bilingual (B2+) fluency in English and Dutch is needed for daily Facilities support

Please note: this role is set up as a fixed-term contract with the possibility of extension depending on expected workload.

If you are passionate about supporting a world-class organization and have the skills and experience we are looking for, we would love to hear from you!