Institute for Contemporary Art Community Media Center Coordinator

The Community Media Coordinator oversees the daily operations, staffing, public engagement, and strategic programming of the Institute for Contemporary Art's Community Media Center. This position serves as the operational lead for the Media Center while managing a portfolio of public programs, educational initiatives, workshops, performances, and festivals that collectively serve hundreds of community members annually.

The role is responsible for supervising staff, administering departmental budgets, managing program logistics, coordinating institutional partnerships, and collaborating across departments to deliver high-quality public programming aligned with the ICA's mission.

Lead the planning, production, and implementation of approximately 15–25 annual programs and events, including workshops, performances, educational initiatives, author talks, summer intensives, and festivals.

Serve as project manager for Community Media Center programs including:

● Author RVA

● Intersection

● Community Media Center Workshops

● Levels Up

● Community Podcast Day

● RESONATE Podcast Festival

● ICA Podcast and related media initiatives

Manage all aspects of program production, including:

● Project planning and timeline development

● Artist, author, speaker, and instructor coordination

● Contracts, honoraria, and payment processing

● Travel, lodging, and hospitality arrangements

● Procurement and purchasing

● Ticketing and registration systems

● Vendor and venue coordination

● Technical production planning

● Day-of event management and operations

Major Program Portfolio

● Author RVA

Produce up to four annual, literary events featuring regional and nationally recognized authors. Coordinate speaker recruitment, contracts, travel, hospitality, bookselling partnerships, ticketing, marketing coordination, and event operations for audiences of 20–100 attendees.

● Intersection

Co-produce one to four annual live music recording events in partnership with Overcoast Records. Coordinate artist logistics, travel and hospitality (if

necessary), equipment rentals, rehearsal scheduling, technical production, and event operations for audiences of approximately 200 attendees.

● Community Media Workshops

Produce annual photography, videography, and digital audio production

workshops—including instructor recruitment, ticketing, marketing, registration management, and event logistics.

● Levels Up

Coordinate timeline logistics, recruitment, staffing, instructors and co-instructors, participant administration, and operational support for the Community Media Center's two-week youth media intensive.

● Community Podcast Day

Manage planning, logistics, marketing coordination, staffing, and event

operations for annual Community Podcast programming.

● RESONATE Podcast Festival

Serve as lead operational coordinator for RESONATE, a three-day audio and podcast festival produced in partnership with Virginia Public Media. Coordinate travel, hospitality, scheduling, logistics, staffing, food vendor management, and presenter support for approximately 500 attendees and up to 14 national and international speakers.

● Oversee daily operations of the Community Media Center, ensuring a welcoming, accessible, and efficiently managed public-facing space.

● Collaborate with the Director of Community Media and Finance Department to develop, administer, monitor, and reconcile departmental and program budgets.

● Coordinate facility scheduling, equipment management, procurement, visitor services, and operational systems that support Media Center programming and public use.

● Staff Leadership & Supervision

● Recruit, hire, train, schedule, and supervise a team of 4–7 Community Media Center Technicians.

● Develop and maintain departmental policies, training resources, operational procedures, employee handbooks, and staff support materials.

● Provide ongoing mentorship, performance management, and professional development for Community Media Center staff.

● Serve as an active member of the Education Working Group and collaborate with institutional departments including Communications, Directors, Visitor Experience and Interpretation, Facilities, and Cafe Operations.

● Support museum-wide initiatives and public programs including exhibition openings, Full House, Muslim Heritage Day, Teacher Appreciation events, Educator Listening Sessions, and partnerships with organizations such as Art 180, Virginia Public Media, and VCUarts.

Minimum Qualifications

• Bachelor’s degree, with a concentration in Journalism, Communication, Art History, Curatorial Studies, Museum Studies, Arts Administration, Humanities or a related field  or equivalent combination of education, experience, and training
• Minimum 3 years of experience in a museum, gallery, nonprofit arts organization, or related cultural institution.
• Strong research, writing, editorial, and organizational and logistical skills.
• Demonstrated experience coordinating programs and events, symposia and conferences. Community organizing skills welcome.
• Excellent communication and project coordination skills, including public-facing communication materials, website updates, and prospectuses.
• Knowledge of some media practice (journalism, podcasting and narrative audio) is required.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Master’s degree preferred.
• Knowledge of contemporary art is preferred.