Marketing Associate

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/ 

As a Marketing Associates at Ware Malcomb, you will provide support on strategic marketing and business development initiatives, prioritizing partnerships, messaging, and client‑focused materials. This role directly supports our Midwest region, including the Oak Brook, downtown Chicago, and Columbus offices.

The Marketing Team supports 30 offices throughout the United States, Canada, and Mexico and offers opportunities for mentorship, connection, and long‑term career growth.

Support the creation and fulfillment of marketing materials from start to finish, following brand standards, under the guidance of senior team members

Utilize AI tools (e.g., Copilot) thoughtfully to support research, content development, and workflow efficiency while following internal processes, data security requirements, and brand guidelines

Help promote the use of standard marketing materials and assist with maintaining, updating, and organizing content within the company intranet

Provide coordination support for industry events and national conferences, including registration, networking preparation and promotional materials

Assist with the execution of regional events such as open houses and new or relocated office initiatives in collaboration with the regional marketing team

Support owned and earned media efforts by drafting content, gathering information, and assisting with press and thought leadership coordination

Coordinate photography for completed projects, including submitting RFQs, scheduling, logistics, and execution of photoshoot

Help maintain and update information across the website, CRM, and intranet, including project portfolios and contact pages

Place orders for marketing materials (e.g., branded items, construction banners), assist with invoice processing, and communicate order updates with technical teams

Support leader onboarding efforts through training; providing materials and resources

Provide administrative and organizational support, including data entry and other marketing‑related duties as assigned

A minimum of 2 years of marketing experience (internships or professional office experience acceptable)

Bachelor’s degree in Marketing, Communications, or a related field

Familiarity with the A/E/C (Architecture, Engineering, Construction) industry preferred

Experience in Adobe InDesign, HubSpot, OpenAsset, and/or VantagePoint (Deltek) preferred

Strong writing, editing, and proofreading skills with attention to detail; the ability to write and adapt content for specific audiences by thoughtfully customizing templated materials using available resources and research methods

Ability to manage multiple tasks in a fast-paced environment, establish timelines, prioritize work, and meet deadlines

Proficiency in Microsoft Office (PowerPoint, Word, Excel)

Excellent interpersonal, written, and verbal communication skills; comfortable using direct communication methods, such as phone or in‑person conversations, to resolve questions and collaborate effectively

Positive, collaborative, and professional demeanor; self-motivated with a willingness to learn and take initiative