Compliance Officer - Fund Admin

About Waystone  

Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion.

Summary: Reporting to the Head of Compliance, the Compliance Officer will be an integral part of the team’s success. 

Essential Duties and Responsibilities

• Interpret and apply applicable laws, regulations, and guidance relevant to a regulated fund administration company, including Investment Firms Regulations, AML/CFT, IAF/Fitness & Probity, CBI guidance on resilience and outsourcing 

• Monitor regulatory developments and lead the assessment and implementation of new or revised requirements 

• Provide proactive compliance advice and guidance to stakeholders across Operations, Risk, Legal, and other functions 

• Act as a key point of contact for compliance matters, escalating more complex issues as required 

• Support and provide compliance oversight on business initiatives, including new products, outsourcing arrangements, and strategic change projects 

• Lead the drafting, review, and ongoing maintenance of compliance policies and procedures, ensuring alignment with regulatory expectations and business practices. 

• Oversee the implementation of policy and procedural changes across the business. 

• Execute and contribute to the ongoing enhancement of the Compliance Monitoring Programme, including thematic reviews, control testing, and risk-based assessments. 

• Oversee the timely and accurate submission of regulatory filings, reporting, and responses to regulatory queries and inspections. 

• Prepare high-quality compliance reporting for senior management, Group Compliance, Risk Committees, and the Board 

• Review alerts, support investigations, and escalate suspicious activity in line with established procedures 

• Contribute to business-wide AML risk assessment, including analysis and reporting of key risks. 

• Oversee the identification, logging, investigation, and remediation of compliance breaches, ensuring appropriate follow-up actions. 

• Maintain oversight of compliance records, registers, and documentation to ensure they are complete, accurate, and audit ready. 

• Support the development and delivery of compliance and AML/CFT trainings, promoting a strong culture of compliance awareness 

• Represent Compliance in client interactions, due diligence processes, and external stakeholder engagements. 

• Participate in internal and external committees and working groups, representing the Compliance function as required. 

• Contribute to team development, knowledge sharing, and continuous improvement initiatives within the Compliance function. 

The successful candidate will be a proactive and self-motivated professional, capable of delivering high quality compliance support within a dynamic and fast paced regulatory environment. 

They will demonstrate: 

• Strong organisational skills with the ability to manage competing priorities effectively 

• A collaborative, solution-oriented approach and the confidence to engage constructively with stakeholders at all levels 

• Excellent critical thinking, research, and interpretative skills, with the ability to apply regulatory requirements pragmatically 

• A high level of attention to detail and the ability to produce accurate, clear, and well-structured work 

Experience

• 7 years’ experience in a fund administration, or regulated financial services compliance environment 
• Strong understanding of regulatory requirements applicable to the fund services providers sector, with particular focus on AML/CFT 
• Experience in the design, implementation, and execution of: 
• Compliance policies and procedures 
• Compliance monitoring programmes 

Education & Qualifications

• Relevant compliance, AML, or financial crime qualification 

• University degree in Business, Law, Governance, or a related discipline, or equivalent professional qualifications or industry experience