Wikimedia8d ago

Program Delivery Coordinator, Fundraising (Contract)

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OtherCoordinator

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OtherCoordinator

Summary

The Program Strategy & Delivery team is a small, cross-functional team embedded within Online Fundraising. We serve as the connective layer between strategy and execution — keeping high-priority initiatives moving, improving coordination across teams, and ensuring that progress is visible and accountable. Our work spans project management, forecasting support, OKR reporting, and operational process design.

The Coordinator role is designed to assist with project management by owning the operational and administrative layer that supports good project management.

Keeping project infrastructure organized and current

Maintain and update Asana boards so that project status, owners, and timelines are always accurate.
Flag when tasks are overdue, owners are unclear, or dependencies are at risk.
Identify opportunities to improve how we use Asana and propose changes.
Organize and maintain shared documentation in Google Drive so information is easy to find.

Supporting meeting and communication logistics

Schedule follow-up meetings and send calendar invites on behalf of the team.
Take and distribute clear, actionable meeting notes.
Send documents, trackers, and updates to stakeholders as directed.
Manage routine team communications and follow-up reminders.

Owning recurring operational tasks

Run established processes once they are set up and documented, including intake workflows, reporting cadences, and team templates.
Maintain our library of project templates and ensure they stay current.
Support OKR reporting logistics, including collecting updates and formatting for distribution.
Assist with coordination across teams on assigned deliverables.

Contributing to a high-functioning team

Bring a detail-oriented eye to everything you touch: catching errors, inconsistencies, and gaps before they become problems.
Ask good questions when something is unclear rather than guessing.
Look for ways to make recurring and process-related work more efficient over time.
Support a team culture of clarity, accountability, and continuous improvement.

The right person is better than the right set of experiences. These are the traits we’ve identified that make great additions to our team so far.

Requirements

~1 min read

2–3 years of experience in a coordination, operations, or project support role.
Background in non-profit or tech sectors; ideally with experience in fundraising.
Strong organizational skills with genuine attention to detail.
Comfort managing multiple moving pieces at once without losing track of any of them.
Clear, professional written communication.
Experience with project management or task-tracking tools (Asana, Jira, Monday, or similar)
Proactive follow-through.

Attention to detail
Thorough communication
Orientation toward action
Data-driven adaptability
Collaboration
Team building
Sound judgment
Ability to operate independently
Diplomacy

Experience working in an international organization that has a distributed workforce.
Experience working within a movement with strong culture and values.
Experience working with online communities, particularly as part of the free culture movement.
Fluency in languages other than English.
Experience contributing to Wikipedia and the other Wikimedia projects.
Global perspective, with significant experience living or working internationally.
Experience supporting a team through a period of growth or change.
Bonus for PMP Certification.

The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

The Wikimedia Foundation is a remote-first organization with staff members including contractors based 40+ countries*. Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture. The anticipated annual pay range of this position for applicants based within the United States is US$35.59/hr to US$ 54.45/hr with multiple individualized factors, including cost of living in the location, being the determinants of the offered pay. For applicants located outside of the US, the pay range will be adjusted to the country of hire. We neither ask for nor take into consideration the salary history of applicants. The compensation for a successful applicant will be based on their skills, experience and location.