WFH Admin Assistant with AU Bookkeeping firm experience - Balanced Beans

Balanced Beans is an Australian Accounting & Bookkeeping practice supporting small and family businesses since 2020. We've grown fast by keeping things simple: clear numbers, honest advice, no jargon.

We're a close-knit, down-to-earth team who genuinely love what we do, and we back that up with multiple local business awards. If you want real variety, a friendly team, and a workplace where your contribution actually matters, you'll fit right in.

Visit our website to learn more: https://balancedbeans.au/

The Administrative Assistant will play a crucial role in ensuring the smooth operation of our firm. This position involves a wide range of administrative and clerical duties to support our accounting staff and clients. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to manage multiple tasks efficiently.

• →Assist accounting staff with daily administrative tasks, including managing calendars, scheduling appointments, and organising meetings.
• →Process fortnightly/monthly payroll, including timesheets, leave entitlements, super and STP lodgements.
• →Serve as the first point of contact for clients, handling phone calls & emails in a professional and courteous manner.
• →Maintain and organise client files, records, and documentation, ensuring confidentiality and compliance with firm policies.
• →Accurately enter and update client information, financial data, payroll records and other information into the firm's database and accounting software.
• →Prepare and distribute internal and external communications, such as memos, emails, and newsletters.
• →Provide support for special projects and initiatives as needed, including research, data collection, and report preparation.

• Strong verbal and written communication abilities.
• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with accounting software Xero is advantageous.
• Excellent organisational and time management skills.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Customer service-oriented mindset.