Project Coordinator I

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

• →Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
• →Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.
• →Assist Project Managers with project monitoring & controlling processes, including developing and manage data trackers, update change and issue logs, and other project related support duties as assigned.
• →Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
• →Electronic filing (on servers): being consistent and following document management policies/protocols.
• →Run or review reports from financial and accounting data software.
• →Support deliverable production including document editorial review, formatting, production, and compilation.
• →Handle varying tasks for multiple projects concurrently.
• →Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.
• →Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

• →Have excellent written and verbal communication skills
• →Possess interpersonal and team skills that allow you to work both independently and as a team member with multi-national staff and teams.
• →Able to handle ambiguity and drive things to completion with minimal oversight.
• →Possess strong organization skills, have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.
• →Able to recognize information deficiencies while having the ability to problem-solve and fill information gaps when needed, and comfortable seeking concurrence on conclusions from senior staff or peers.
• →Ownership of quality and accuracy of own work.
• →Desire to improve own knowledge and capabilities.
• →Possess intermediate skills in Microsoft Office products, primarily Word, Excel, and PowerPoint
• →Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project.
• →Present professionalism and discretion in all interactions, both internally and externally to the organization.
• →Must be able to travel up to 10% for local, regional, and national clients and projects

• High School Diploma

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com. 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.