Operations & Admin Specialist, Woven Capital

Japan·TokyoEmployeemid

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Quick Summary

Key Responsibilities

Support day-to-day fund operations by maintaining CRM data, internal trackers, SOPs (Standard Operating Procedures), and process documentation,

Technical Tools

Other

Woven Capital is a $1.6 billion growth fund that exists to create a global portfolio of partners and technologies that advance the vision and mission of Toyota. We do this by investing in growth-stage companies that have the potential to partner with us—across areas as diverse as the future of mobility, connected cities, next-generation vehicles, automation, hydrogen, batteries, and electrification. We're committed to finding the latest, thoughtful businesses and helping them bring their innovations to a global market. As investors, we focus on creating long-term value for our customers, partners, and society-at-large. And we do that by aligning our portfolio with the Toyota group of companies.

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Woven Capital is Toyota's growth-stage venture capital arm focused on advancing the future of mobility – how people, goods, information and energy move. We manage $1.6 billion, investing in companies that create new ways to support mobility and emerging technologies, advance the industrial value chain, and accelerate decarbonization and sustainability. Our work connects breakthrough innovators with Toyota's global platform, strengthening the company's capabilities today while creating new opportunities for tomorrow.

The Operations & Admin Specialist plays a key role in supporting Woven Capital's day-to-day business by partnering with teams across the organization to deliver seamless administrative support and improve internal processes. Working closely with the Admin & Ops Manager, this role helps ensure consistency, accuracy, and timely execution across a broad range of responsibilities. The ideal candidate is highly organized, detail-oriented, proactive, collaborative, and thrives in a fast-paced, cross-functional environment.

Workflow, Process & Systems: Support day-to-day fund operations by maintaining CRM data, internal trackers, SOPs (Standard Operating Procedures), and process documentation, while assisting with continuous improvements to operational workflows

Office & Facility Logistics: Coordinate office operations, including office supplies, workspace readiness, and facility-related activities to ensure a smooth and professional work environment

Tools & Vendor Management: Support vendor management, software procurement and renewals, and contract administration, including routing and tracking

Reporting: Assist in preparing and coordinating recurring reports and reporting materials

People Operations Support: Coordinate onboarding and offboarding, support new hires, and maintain onboarding documentation and internal knowledge resources

Team Support & Coverage: Provide support and coverage for other Ops & Admin team members as needed

Projects & Events: Support internal events, special projects, and other operational initiatives as assigned

5+ years in operations, administration, or coordination roles

Native Japanese and business-level English

Strong attention to detail and ability to manage multiple priorities

Familiar with cross-functional processes and fast-moving startup/corporate environments

Comfortable with Google Workspace, Slack, DocuSign, and other workflow tools

Calm and solutions-oriented under pressure

Strong sense of ownership and follow-through

Clear and collaborative communicator with global stakeholders

Process-minded and continuously improvement-focused

Prior experience in venture capital, legal operations, or corporate governance is a plus

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Important Points

・All interviews will be arranged via Google Meet, unless otherwise stated.

・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.

・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.

WHAT WE OFFER

・Competitive Salary - Based on experience

・Work Hours - Flexible working time

・Paid Holiday - 20 days per year (prorated)

・Sick Leave - 6 days per year (prorated)

・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company

・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance

・Housing Allowance

・Retirement Benefits

・Rental Cars Support

・In-house Training Program (software study/language study)

Our Commitment