Front Desk Representative

We are seeking an enthusiastic and well-organized Front Desk Representative to join our state-of-the-art office in Bucharest. This is a key role at the forefront of the company, handling a variety of tasks to ensure smooth day-to-day operations, while providing support to the management team and colleagues across the business.

As the first point of contact for visitors and clients, you will create a welcoming environment, handle incoming communications, and assist with administrative tasks. This is an ideal position for someone who enjoys interacting with people, managing a busy workload, and being a reliable point of contact for various office functions.

To succeed in this role, you will need excellent communication skills, attention to detail, and the ability to manage multiple priorities. Whether you have previous front desk experience or are eager to step into a new challenge, we're looking for someone who is proactive, adaptable, and ready to grow with us.

Responsibilities:

• Front Desk Management: Welcome visitors and ensure a positive experience for all guests.
• Mail and Deliveries: Receive and sort incoming mail and deliveries; manage outgoing mail.
• Office Administration: Assist in maintaining office organization, including scheduling group meetings, managing calendars, and preparing materials for meetings or events.
• Visitor and Client Interaction: Serve as the point of contact for external partners, suppliers, and clients; provide courteous and timely communication.
• Support for Management: Assist with document preparation, file management, and HR/financial administrative tasks.
• Travel Arrangements: Reserve hotel rooms and plane tickets for business trips as needed.
• Office Supplies: Monitor inventory and place orders to ensure the office is fully stocked with necessary supplies.
• Event Planning: Help organize team events, parties, and gatherings.
• Additional Tasks: Perform other administrative support duties as required to ensure the smooth running of the office.

Requirements:

• Bachelor’s degree.
• At least 2 years' experience in a front desk, receptionist, or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Fluency in English, both written and spoken.
• Strong organizational, multitasking, and time-management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and take initiative.
• Professional, courteous, and service-oriented demeanor.
• Previous experience in multinational companies is a plus.

Our Offer

• A dynamic and supportive environment in a fast-growing multinational company.
• Competitive salary with annual bonuses and additional benefits like meal vouchers, gift vouchers, free parking, and unlimited access to coffee, tea, and soft drinks.
• Private medical insurance for health coverage.

This role is perfect for someone who loves interacting with people, thrives in a fast-paced office, and is ready to take ownership of the front desk operations!