WPP SSC MY | Assistant Manager - PTP Payment [Account Payable] - Finance Operations

Why we're hiring:

The Assistant Manager, Purchase to Pay (PTP), is part of a team responsible for performing day to day tasks within the Purchase to Pay (PTP) function covering Accounts Payable, Expense and Payment, as well as Month End Closing process and some other specific accounting activities related to the stream. The Team Lead will be required to handle activities for any of the subfunctions within the PTP function as assigned by the PTP manager.

Key responsibilities include accurate and timely recording and payment of vendor invoices, statutory payments, employees claim and intercompany transactions in accordance to the defined SLAs/KPIs while adhering to Company policies and procedures as well as relevant legal and statutory requirements.

The Assistance Manager will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP process which includes system enhancement and process improvement.

The Assistance Manager will assist Manager to lead PTP team, measure team members KPI, plan for team members back up and continueos arrange knowledge transfer or referesher to team members.

What you'll be doing:

• Ensuring quality in terms of accuracy and completeness on invoicing and payments transactions are processed.
• Ensuring invoicing and payments transactions are processed within agreed timelines in accordance with SLAs.
• Oversee month end PTP process to ensure timely completion of closing and reporting.
• Manage and monitor PTP process with proper controls and high attention to detail to ensure complete, accurate and timely payment processing to vendors, providing accurate and timely management information and reconciliations as required.

• Liaise with internal/external stakeholders as and when necessary
• Organize and coordinate Service Review Meeting

• Implement best practices and proactively identify, propose and implement continuous improvement opportunities in existing processes within the team.

• Perform people management responsibilities, which include planning & assigning tasks, and team performance appraisal, coaching & development

• Support and participate in transition of Operating Companies activities to WPP SSC MY.
• Plan, implement and manage new systems implementation invoving the PTP process together with project implementation team.
• Assist in other functional areas when needed.
• Provide PTP related advice and information to staff and be the first level of escalation party to assist staff to resolve the daily operation issues.
• Regularly track and resolve outstanding issues and escalate to Finance Operations Manager if required.

• →Assist in managing transition activities with the Project Team.
• →Other responsibilities as assigned by the Manager.

What you'll need:

• Degree in Finance & Accounting or related field with relevant mix of qualification and experience
• > 8 years of relevant experience in similar role or Assistance Manager in shared service environment.
• Minimum 3 years supervisory experience
• Basic knowledge of fundamental accounting concepts, practices, and procedures
• Having shared service centre experience is preferred
• Knowledge of SOX Compliance norms relating to the process
• Experience in using ERP system is an added advantage
  

• Fluent written and spoken English
• Strong interpersonal skills
• Teamwork - Able to communicate and work within a team environment
• Proactive – Time management and Organization skills
• Project Management and Analytical skills
• Attention to Details - Ability to maintain high level of accuracy in preparing and entering information to the AP System and Banking Portals
• Time management and Organization skills
• Ability to handle high volume task and able to adapt complex work environment
• Able to communicate and work within a team environment
• Excel skills mandatory
• Familiar with Office 365
• Willing to travel overseas if required

Who you are: