Project Officer – Enterprise Architecture & QA Support

Are you someone who thrives on structure, follow-up, and making sure things are done properly?
Then this role might be a great fit for you.

At Ypto (the IT division of NMBS/SNCB), we are looking for a Project Officer to support our Enterprise Architecture Quality Assurance & Governance activities. You will play a key supporting role in ensuring that architectural decision-making, governance processes, and reporting run smoothly and consistently.

This is an excellent opportunity for someone early in their career who wants to gain exposure to enterprise level IT governance, while contributing in a very concrete, hands-on way.

You will be a reliable operational backbone for our architecture and QA activities, with a strong focus on follow-up, tooling, and process discipline.

Your responsibilities include:

• Preparing, coordinating, and following up on Architecture Council meetings

• Structuring agendas, documenting decisions, actions, and outcomes

• Maintaining decision logs, trackers, and reference documentation

• Supporting architecture related projects with structured follow-up

• Tracking actions, deadlines, approvals, and dependencies

• Helping to keep processes clear, UpToDate, and consistently applied

• Maintaining and improving SharePoint sites, libraries, and document structures

• Managing lists, trackers, and registers (decisions, waivers, reviews, actions, KPIs)

• Ensuring information is easy to find, up to date, and correctly structured

• Creating and maintaining Excel based trackers and reports

• Supporting automation and reporting using Power BI. Experience with Power Platform (Power Apps, Power Automate) is a plus.

• Helping standardize templates, dashboards, and QA deliverables

• Acting as a clear point of contact for practical questions on process and tooling

• Communicating clearly with architects, project managers, and stakeholders

• Helping translate complex governance or architecture topics into structured, understandable outputs