Business Services Specialist

We started our company to help others launch and run their own businesses, at any stage. The way we help is by keeping it simple and supporting entrepreneurs one step at a time. Put simply: our mission is to enable anyone to start, run, and grow their business while avoiding the common pitfalls that derail hopeful entrepreneurs. No more having to wade through forms, taxes, or ongoing state compliance. 

We are a remote company based in Austin, Texas. We have team members from Florida to Oregon and all points in-between. Take pride in your work knowing that it shapes how people all across the country reach their goal of starting, running, and growing their business.  

If the idea of helping people and working with a genuinely caring, supportive team excites you, then you’ve come to the right place.

ZenBusiness is seeking an experienced Business Filing Specialist to join the Compliance team for Annual Reports. The ideal candidate has industry experience with corporate filing systems, government agency requirements, and a high-volume caseload.  The position requires exceptional attention to detail, good communication skills, precise response times, and high-volume data and task organization. To be in compliance with state requirements as a service provider, we are looking to hire someone with full-time availability Monday through Friday during office hours.

*This is an onsite role,

• →Manage, prepare and fulfill various corporate filings, including Annual/Biennial Reports, Reinstatements and Dissolutions.  
• →Research filing components on various government databases and public record sources, including state-specific compliance requirements,  name availability and status queries, and public record document requests.  
• →Prioritize and manage a high-volume and time-sensitive workflow from submission to completion.
• →Assist customers and internal stakeholders with questions regarding product, service, process, billing, and general client concerns.
• →Stay updated on product knowledge and take initiative to expand industry knowledge.

• Corporate Filing experience, including legal document preparation and drafting. 
• Knowledge of current Secretary/Department of State corporate statutes and filing requirements.
• Excellent communication and interpersonal skills.
• Ability to identify urgent fulfillments while staying on top of high-volume customer requests.
• Ability to adapt to ever-changing priorities with a positive and constructive attitude.
• Comfortable with the pace, dynamic environment, and ambiguity of a rapidly growing tech startup, including cross-functional problem solving and collaboration, process and  system optimization, and new products and services launches.

• Tech Support Experience
• Mac OS  knowledge
• Experience with Salesforce or other equivalent CRM applications 
• Experience with Google File Stream,  Docs, Sheets, and Adobe DC