About The Company

Panoptyc uses (https://panoptyc.com/) AI and manual review to detect theft at over 15,000 markets in the US. We serve Fortune 500 companies and SMBs alike. Our fully remote team has grown rapidly and we’re looking to expand our team with top talent from around the world.

What We’re Looking For

As a Sales Chief Staff, you will be responsible for managing the schedules and communications of our Sales Director. You will prioritize emails and phone calls and arrange meetings and business events. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. A person with experience in performing administrative duties and providing support to high-level positions.

Tasks and Responsibilities

• ​​Scheduling appointments and travel for the Sales Director
• Managing calendars and setting up meetings
• Maintaining customer databases
• Provide administrative support, handle logistics, and prepare reports and presentations
• Perform support duties to the sales team
• Organizes and maintains filing system and other records in a confidential manner
• Prepares outgoing mails and packages, coordinates logistics of incoming and outgoing sales team items
• Assist in technical projects such as dashboard creation and analysis in HubSpot
• Assist with Sales and Support Escalations requiring critical thinking and customer-facing communication 

Education and Experience Requirements

• A diploma and/or higher education degree
• 3 or more years in doing administrative tasks reporting directly to the upper management
• Excellent written and verbal communication skills
• Strong time management skills and an ability to organize and prioritize multiple tasks
• Excellent customer relations and strong technical skills, such as data analytics
• Proficient in using HubSpot
• Proficiency in using productivity tools and an aptitude for learning software and systems
• Flexible team player, willing to adapt to changes and challenges
• Ability to maintain confidentiality of information related to the organization
• A self-starter who requires minimal supervision

Job Details

• Full-time status (40 hours per week)
• Able to work during the US Eastern time zone

Compensation

• Hourly rate of USD 6.00 to 9.00 (depending on experience)