Plumbing Operations Coordinator & Dispatcher

Co-Englewood-mid

OperationsOperations Coordinator

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Quick Summary

Technical Tools

OperationsOperations Coordinator

Benefits:

Competitive salary
Dental insurance
Free food & snacks
Free uniforms
Health insurance
Paid time off
Vision insurance

Company: 1-800-Plumber + Air South Corridor
Industry: Plumbing & HVAC
Location: Englewood
Position Type: Full-Time with benefits

Company Overview

1-800-Plumber + Air is a trusted leader in the plumbing and HVAC industry, known for our commitment to honesty, professionalism, craftsmanship, and exceptional customer service. With a strong national presence and a customer-first approach, we strive to deliver top-quality service while building lasting relationships with our customers through integrity, skilled technicians, and reliable workmanship.

Position Overview

We are seeking a motivated, organized, and customer-focused individual to join our team as an Office Operations Coordinator / Service Dispatcher.

This role is responsible for supporting daily office operations, dispatching technicians, managing job flow, assisting with billing and collections, and ensuring each customer receives a high-quality experience. The ideal candidate will be comfortable working in a fast-paced office/service environment, communicating with customers and technicians, and keeping jobs organized from the initial call through completion, invoicing, and follow-up.

Key Responsibilities

Customer Service & Call Handling

Answer inbound calls and serve as the first impression for customers
Use professional communication skills to gather all necessary customer and job information
Ensure calls are answered promptly using the approved company greeting
Provide a positive, helpful, and customer-focused experience on every call
Enable calls to the answering service at the end of the day

Dispatching & Technician Scheduling

Dispatch service calls to technicians efficiently
Coordinate technician schedules and job assignments /reassignments
Communicate job details, customer information, and scheduling updates to technicians
Work with technicians to ensure they are prepared for each job, including parts, scope, permits, and access needs
Coordinate with dispatch and field staff to ensure smooth handoff from scheduling to job execution

Field Operations & Job Coordination

Monitor active jobs from start to finish to help ensure smooth completion
Track job progress and proactively address issues that may impact completion
Support technicians with field-related problem-solving
Review completed jobs for accuracy, quality, documentation, and completeness
Ensure proper notes, photos, forms, and job details are captured
Identify training opportunities and operational inefficiencies
Review callbacks, job outcomes, and customer satisfaction concerns

Permits & Compliance

Prepare and submit permits to local municipalities as needed
Track permit approvals, inspections, and close-out timelines
Coordinate inspections with technicians, customers, and municipalities
Help ensure work complies with local codes, permit requirements, and company standards

Commercial & Warranty Account Management

Help manage communication with commercial customers and warranty providers
Review scopes of work, approvals, and required documentation
Ensure jobs meet partner and warranty process requirements
Assist with claims, approvals, documentation, and follow-up

Billing, Invoicing & Collections

Review invoices for accuracy before submission
Handle invoice processing and billing upon job completion
Track accounts receivable and follow up on outstanding payments
Resolve billing questions or discrepancies with customers, partners, and internal team members
Perform basic accounting and clerical functions as needed

Lead Follow-Up & Revenue Support

Follow up on unsold estimates, open opportunities, and pending customer decisions
Work with technicians and management to improve close rates and job value
Review job performance and margins to identify opportunities for improvement

Office Administration & Process Management

Perform general office duties, clerical tasks, and mail processes
Maintain organized job records, permits, invoices, and financial documentation
Assist with improving workflows, systems, and standard operating procedures
Support the owners and management team with additional duties as directed

Qualifications

Service Titan Experience a Plus
Previous office, dispatch, customer service, or administrative experience preferred
Plumbing, HVAC, or home services experience is a plus
Basic computer skills required
Strong communication and organizational skills
Ability to multitask in a fast-paced environment
Professional phone etiquette and customer-service mindset
Detail-oriented with strong follow-through
Comfortable working with technicians, customers, vendors, and management
Basic accounting, invoicing, or billing experience is a plus

Requirements

Clean background
Ability to pass a drug test
Reliable transportation

Benefits

Competitive pay: Competitive compensation based on skills and experience.
- Base Pay: $20-$25 per hour, with raise after 90 days
Comprehensive on-the-job training: Receive thorough training to excel in your role, including mentorship from experienced team members.
Health benefits and insurance plans: Benefits include medical, dental, and vision insurance, paid time off, paid holidays, company apparel, ongoing training, and advancement opportunities.

Ideal Candidate

The ideal candidate is dependable, organized, proactive, and comfortable taking ownership of daily office and job-management responsibilities. This person should enjoy helping customers, supporting technicians, solving problems, and keeping operations running smoothly.

How to Apply

Interested candidates should submit their resume and contact information for consideration.

EEO Statement: 1-800-Plumber + Air South Corridor is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.