Reviews construction payment application packages ensuring the various requirements for architects, general contractors, and professional services have all be satisfied before payment is issued
Assists in maintaining the monthly uninvoiced receipts reports for all departments utilizing construction funding ensuring these items are cleared on a monthly basis before month-end close
Accurately process various types of accounts payable transactions including data entry of vendor invoices utilizing the Oracle and Laserfiche systems
Review construction contracts ensuring the correct amount of retainage is withheld on each construction project to ensure contract compliance
Track the payment of invoices ensuring compliance with the Prompt Payment Act
Review construction pay applications to ensure that project contingency funding is only being applied to items identified as legitimate construction contingency expenses
Review Furniture, Fixtures and Equipment pay applications ensuring there is a direct match between the descriptions on the invoices and the PO data before payments are made
Assist in construction audits ensuring that all related construction documentation adequately maintained
Facilitate workshops and on-going training for District staff regarding accounts payable processes and procedures
Maintain financial information, files and records, both manual and electronic (e.g invoices, payment request, expense reports,etc) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
Utilize excellent customer service skills to research and respond to internal and external accounts payable inquiries in a timely manner
Research and clear transactions from the invoice on hold and un-invoiced receipts report by established deadlines
Monitor and reconcile vendor statements and other financial data for the purposes of maintaining accurate account balances and ensuring compliance with established accounting practices
Review and approve check requisitions on a daily basis according to District policy
Audit and approve expense reimbursement requests and travel advances according to District policy

High School Diploma or GED required
Associate's Degree from an accredited university preferred in finance, accounting or business administration
3-5 years of direct experience
Ability to perform basic math, including calculation using fractions, percents, and /or ratios; read a variety of manuals, write documents following prescribed formats, and /or present information to others; and understand complex, multi-step written and oral instructions
Knowledge of generally accepted accounting and bookkeeping practices and integrated computerized systems dealing with accounting and/of bookkeeping, purchasing and receiving activities and processes
Skills are required to perform multiple, non-technical tasks with a potential need to upgrade skills
in order to meet changing job conditions.
Ability to operate standard office equipment including pertinent software applications; preparing and maintaining accurate records; and performing accounting procedures
Flexibility to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods
Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment
Ability to problem solve to identify issues and create action plans

Watson Candidate Assistant is here to answer questions about working at Dallas ISD.

Specialist (226 Days) Bond Funded

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