Project Coordinator

Role Overview As Project Coordinator, you will serve as the operational backbone for active restoration projects — managing submittals, material procurement, payment applications, and lien waiver processes. You will work closely with a Chief Estimator and Operations Manager, interfacing regularly with vendors, engineers, architects, and field teams via Microsoft Teams calls. This is a technically driven coordination role supporting senior estimating and operations staff on facade, masonry, and waterproofing projects across a multi-state market. Responsibilities Manage product submittals and engineer approvals from initiation through sign-off. Coordinate colour samples and field mockups with vendors, owners, and architects. Place phased material orders against master vendor quotes aligned to field progress. Prepare monthly AIA G702/G703 pay applications and track through to payment. Build and manage a lien waiver process across owners, subcontractors, and suppliers. Review incoming RFPs for specified products and flag unusual or non-standard requirements. Grow into estimating support — takeoffs, vendor quotes, and bid package assembly. Requirements 5+ years in construction, with direct exposure to exterior restoration, masonry, concrete, or waterproofing. Strong Excel skills; Bluebeam proficiency is a significant advantage. Experience with technical submittals, colour approvals, and AIA pay applications. Ability to read drawings and specifications, and correspond professionally with engineers and owners. Active, demonstrated use of AI tools (ChatGPT, Claude, Copilot, or equivalent) in your current workflow. Independent working style — you identify roadblocks and resolve them without waiting to be directed. Good to Have Experience with Knowify, Procore, or similar construction management platforms. Exposure to concrete repair, coatings, waterproofing membranes, brick masonry, caulking, or window work. Background in Construction Management, Engineering, or Architecture. Benefits Two weeks paid vacation Group health & life insurance By signing this application, the applicant consents to Adlinc collecting, processing, using and retaining his/her personal information for purposes relating to the application process and if hired, the employment relationship. Any and all personal information collected is held in the strictest confidence and in accordance with all applicable Privacy Laws.