Senior Assistant, Postgraduate Medical Education (PGME)

Senior Assistant, Postgraduate Medical Education (PGME)

Entity: Aga Khan University

Location: Karachi

Introduction to the Aga Khan University:

Postgraduate Medical Education (PGME) at AKU strives to instill critical thinking and analysis into its graduates to promote evidence-based health care and research abiding by the principles of ethics and professionalism. Each programme is carefully structured to produce skilled technologists and to facilitate a process of broad professional and personal development.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopting appropriate standards for safeguarding and promoting respectful relationships within and between its diverse workforce, including faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults. All employees, trainees, and partners are expected to share this commitment.

The Aga Khan University invites application for the position of Senior Assitant in the department of Postgraduate Medical Education.

Job Role / Responsibilities:

You will be required to:

• Provide comprehensive executive, administrative, and secretarial support to the Associate Dean, PGME.
• Manage and maintain the Associate Dean’s calendar, appointments, meetings, and schedule engagements.
• Handle incoming and outgoing emails, letters, reports, and administrative documentation, including drafting recommendation letters, file notes, invitations, and memos.
• Organize meetings, transcribe proceedings, draft professional minutes, track action items, and ensure timely follow-ups.
• Support the Manager, PGME, with day-to-day administrative operations, departmental record-keeping, and updating university data systems like V-Fast.
• Coordinate logistics, venues, transportation, and refreshments for official visits, PGME inductions, orientations, examinations, workshops, conferences, and graduation ceremonies.
• Liaise professionally with internal departments, faculty, trainees, university and hospital leadership, and external national or international organizations.

Eligibility Criteria / Requirements:

• Bachelor’s degree in business administration, public administration, healthcare administration, or a related discipline.
• A diploma or certification in secretarial or office administration is an added advantage.   Minimum of 2 years of related secretarial and administrative experience, preferably in a healthcare or academic environment.
• Proficiency in Microsoft Office Suite, administrative data-management systems, and digital office tools.
• Strong written and verbal communication skills with the ability to prepare professional correspondence, reports, and minutes.
• Excellent interpersonal, coordination, organizational, and time-management skills to manage multiple priorities under tight deadlines.
• High level of discretion in handling confidential information, strong attention to detail, and ability to work independently as well as collaboratively within a team.
• Flexibility to work flexible hours, including evenings and weekends, during peak operational periods or time-sensitive projects.

Comprehensive employment reference checks will be conducted.