Receptionist / Site Administrator

Main purpose of the job

Provide overall administrative & day-time security support to Elmdon 3 and provide administration support to the plant.

Main missions and results

• First point of contact for anyone entering the site including management of visitor booking in system.

• Provide direct administration support to the HR, HSE and Plant Departments as required.

• Access and visibility of CCTV camera system as directed by the Plant Team and in line with the CCTV Policy and guidelines.

• Manage the ANPR database.

• Barrier control for entering the site.

• Ensuring site telephone list is up to date with new starters and leavers removed.

• Administration of the Company Car, ensuring signed in and out and used for business purposes only and that all drivers have provided valid licenses for review.

• Manage visitor meetings with refreshments if required.

• Raise purchase orders for the departments using TAP and book in orders.

• Audit Temporary Workforce invoices, validating hours, rates and any missing data/approvals.

• Maintain relevant budget trackers (stationery, uniform, shoes etc) each month.

• Order workwear, consumables, First aid, substance misuse equipment, stationery & toners for the plant, ensuring that levels are maintained avoiding shortages.

• Manage and control of access cards using the Timeware Attendance System.

• Maintain appearance of reception in line with 5S standards.

• Adherence to all Artifex HSE policies and procedures at all times.

• Manage and organize all plant Occupational Health bookings.

• Ensure all near miss and hazards are identified & managed through Artifex HSE policies.

• Suggest and support improvements to administrative processes and systems where opportunities are identified

• Fire evacuation support as required.

• Laise with security company to ensure full cover across the site

• Laise with facilities and other onsite support functions to support plant requirements

Preferred skills and experience

• Administration or business-related qualification preferred.

• Education to GCSE or equivalent to at least C / Grade 4-level English & Math’s.

• Experience of working in a Reception area together with good administration skills is essential for this role.

• Computer literacy with Microsoft packages (Word, Excel, and Power Point etc.) is essential.

• “Can Do” attitude with the ability to problem solve.

• Friendly and approachable whilst maintaining a professional attitude.

• Excellent communication skills at all levels.

• Excellent organisation skills and the ability to work to deadlines.

• Good communicator with the ability to form and maintain good relationship internally and externally.

• Excellent attention to detail skills.

• Is resilient, assertive, optimistic and open to change.

• Assertive and self-motivated and able to work under pressure.

• Understanding of IATF16949/ISO9001 Quality standards is beneficial but not essential.

Note: this is not an exhaustive list. All employees are expected to show flexibility and continued self-development to meet the ever-changing needs of the business. All job descriptions / vacancy notices will be subject to continual development.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV with your contact details.

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