Coordinator, Business Management

You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

The Coordinator, Business Management will provide comprehensive white-glove administrative support to the Senior Leadership of Authentic. To be successful in the role, you should have exceptional intellectual capability and resourcefulness, with excellent communication skills. You should also be professional, responsive and above all service driven. The Coordinator, Business Management should have an organizational flair, a strong eye for detail, and act as a central liaison between Senior Leadership and Authentic teams.

• Proactively manage and coordinate Senior Leaders calendar schedules
• Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports, visas with a knowledge of travel restrictions. Be available during off hours during international travel to assist with any adjustments that may arise
• Manage and schedule all meetings, internal and external, including Zoom, Teams, in person and off site
• Manage and, where required, prepare communication follow-up to assure next step discussions, emails are scheduled in a timely manner to support        
• Assist with preparing presentations for meetings and events
• Pull reports using SalesForce and liaise weekly with Brand and Finance departments to ensure data accuracy
• Collaborate with Brand and License partners on retail selling data
• Attend select meetings with key partners, such as weekly team meetings
• Manage weekly reporting (Executive Summary, Marketing Reporting, and Pipeline Summary)
• Acquire necessary signatures and process invoices for Senior Leaders
• Maintain expense reporting
• Liaise and coordinate for VIP guests, clients and customers to ensure their experience is stellar
• Support lead research (e.g., preliminary research on prospects using tools provided)
• Assist with preparing prospecting materials (e.g., pulling brand decks, updating templated emails)
• Maintain a simple tracker or CRM hygiene for lead lists
• Coordinate logistics of business development meetings (e.g., prep materials, schedule follow‑ups)
• Ad Hoc duties as assigned

• Bachelor’s degree in Business Administration, Marketing, or related field
• 3+ years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry
• Ability to exercise independent judgement while handling multiple tasks
• Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
• Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings
• Proficient in MS Office (Word, Excel, PowerPoint, OneNote and Teams), Google Mail, Zoom, and SalesForce
• High degree of initiative, follow-through and organizational skills
• Ability to maintain confidentiality surrounding company materials and information
• Responsive and adaptable support for executives, including occasional availability outside standard business hours
• Previous executive level experience

We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.

Please note:

• All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
• Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
• We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.

If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com.

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com

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