Accounts Payable Specialist

The role supports Avalara's global Accounts Payable and Travel & Expense operations by managing invoice and expense processing activities that ensure accuracy, compliance, and timely business support. As part of the AP & T&E team, the position works closely with vendors, internal stakeholders, and finance partners across regions to resolve issues and improve operational efficiency. What differentiates this role at Avalara is the opportunity to work in a digitally enabled finance environment where analysts contribute to process improvements and automation initiatives. The role reports into AP & T&E leadership and operates in a collaborative global team with hybrid working.

• Process supplier invoices accurately and efficiently, including invoice validation, coding, and purchase order matching.
• You'll perform 2-way and 3-way invoice matching and resolve discrepancies, exceptions, and payment issues.
• Support vendor onboarding, maintenance, and compliance documentation requirements.
• You'll prepare and execute payment runs, including ACH, wire transfers, virtual cards, and check payments.
• Respond to vendor inquiries and resolve payment-related concerns in a professional and timely manner.
• You'll perform vendor statement reconciliations and assist with Accounts Payable aging analysis.
• Ensure compliance with company policies, procedures, and internal controls governing Accounts Payable operations.

• Review employee expense reports for accuracy, completeness, policy compliance, and supporting documentation.
• You'll administer corporate card programs, including account setup, maintenance, transaction monitoring, and reconciliations.
• You'll provide guidance to employees regarding expense reporting processes and company travel and expense policies.
• Monitor compliance trends and identify recurring exceptions requiring corrective action.
• Support timely processing of employee reimbursements and expense-related inquiries.

• Assist with month-end close activities, including accruals, journal entries, and account reconciliations.
• You'll prepare supporting schedules and documentation for financial reporting and audit requirements.
• Maintain complete and accurate financial records in accordance with company retention policies.
• You'll support internal and external audit requests related to Accounts Payable and Travel & Expense activities.
• Ensure compliance with SOX controls, accounting policies, and regulatory requirements.

• Leverage AI-enabled and automated finance tools to improve processing efficiency, accuracy, and scalability.
• Support implementation and optimization of invoice automation, approval workflows, and expense management systems.
• Identify opportunities to streamline processes, reduce manual effort, and improve employee and vendor experience.
• You'll participate in testing, documentation, and deployment of system enhancements and process changes.
• Maintain standard operating procedures (SOPs), process documentation, and knowledge resources.
• You'll develop and support operational reporting, dashboards, and performance metrics.

#LI-Onsite

Required Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 3–5 years of experience in Accounts Payable, Travel & Expense, or general accounting functions.
• Knowledge of Procure-to-Pay (P2P), Accounts Payable, and expense reimbursement processes.
• Experience working with ERP systems such as Oracle, NetSuite, SAP, Workday, or similar platforms.
• Experience using expense management solutions such as Concur, Navan, Coupa, or equivalent systems.
• Advanced proficiency in Microsoft Excel and business productivity tools.

Preferred Qualifications

• Experience working in a SOX-compliant, multinational, or publicly traded company environment.
• Experience supporting finance transformation, automation, or continuous improvement initiatives.
• Familiarity with OCR technologies, workflow automation, and AI-enabled finance solutions.
• Understanding of internal controls, SOX compliance, and audit processes.
• Experience in a high-growth global SaaS organization.

AI is embedded in our workflows, decision-making, and products.  Success here requires embracing AI as an essential capability.

• You’ll bring experience using AI and AI-related technologies, ready to thrive here.

• You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.

• You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.

Total Rewards 

In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses. 

Health & Wellness 
Benefits vary by location but generally include private medical, life, and disability insurance. 

Inclusive culture and diversity 
Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship. 

We’re defining the relationship between tax and tech.

We’ve already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world.

We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. We’ve been different from day one. Join us, and your career will be too.

Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.