Jr. Project Accountant

United States·Tustinentry

OtherProject Accountant

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Quick Summary

Overview

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.

Key Responsibilities

Embark on a rewarding career as a Jr. Project Accountant with our esteemed organization. This role is central to our project accounting operations, focusing on meticulous processing of vendor invoices for projects and raw material inventory.

Requirements Summary

You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way. Your written and verbal skills are out of this world, and you communicate with clarity and confidence.

Technical Tools

excel

Your Role:

Embark on a rewarding career as a Jr. Project Accountant with our esteemed organization. This role is central to our project accounting operations, focusing on meticulous processing of vendor invoices for projects and raw material inventory. You will liaise with Project Managers, aiding in the smooth flow of accounting tasks from project initiation to completion. Your responsibility extends to reviewing project work hours, aiding in weekly reclassifications, ensuring timely billings and collections from clients, and compiling vital information for audits. This position offers a gateway to mastering project accounting intricacies while contributing significantly to our financial framework.

Partner closely with Project Managers to oversee the entire accounting spectrum of projects from inception to closure, owning the necessary systems for accurate execution.
Scrutinize project work hours to determine requisite reclassifications from client deposit to deferred revenue and assist in the weekly reclass of hours.
Generate supportive invoices and compile crucial information for both internal and external auditors as well as clients upon request.
Conduct weekly reviews of production schedules to ensure timely billings and follow through on collections, securing expected payment dates from clients fortnightly post-invoice issuance.
Submit weekly reports on outstanding accounts receivables to Project Account Managers (PAM) & Controller and liaise with clients and Project Managers regarding unsettled invoices.
Foster a collaborative environment by understanding and supporting the tasks of other project accounting team members as needed.
For Accounts Payable, you will:

Accurately process all invoices associated with client projects and inventory, ensuring proper coding of relevant project codes.
Validate inventory receipts by reviewing unit of measure (UOM), packing slips, invoices, and the historical weighted average cost for products/items.
Prepare monthly manual accruals for 3-way receipts and probe into any unbilled project expenses to assure accurate coding.

Minimum Qualifications:

Associate’s degree (A.A.) and 2+ years of related experience and/or training; or equivalent combination of experience and education.
Accounting systems and SOX Documentation/compliance experience.
Intermediate MS Excel skills with the ability to do formulas like v-lookup, sumif/sumifs.
Experience vouchering invoices with two-way matching (invoice/PO) and three-way matching (invoice, PO and product receipt).
Experience with and understanding of A/P accruals.
Ability to make recommendations for A/P process improvements/efficiencies.

Position Type/Expected Hours of Work:

This role is a full-time onsite position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., unless otherwise stated by the Supervisor. The employee must also, if instructed, have the ability to work overtime.

Compensation:

We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.

The compensation range for this role is $21.00 to $28.12 hourly depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.

Who you are:

You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.