Operations Coordinator

United States·Rockvillemid

OperationsOperations Coordinator

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The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description.

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OperationsOperations Coordinator

(ID: 2026-3281)

What We Offer

~3 min read

✓100% Medical, Dental & Vision Coverage for Employees

✓Paid Time Off and Paid Holidays

✓401K match up to 5%

✓Educational Benefits for Career Growth

✓Employee Referral Bonus

✓Flexible Spending Accounts: Healthcare (FSA)

✓Parking Reimbursement Account (PRK)

✓Dependent Care Assistant Program (DCAP)

✓Transportation Reimbursement Account (TRN)

✓Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.

✓Maintain staff calendars, schedule appointments, and arrange attendance at conferences and meetings.

✓Plan, coordinate, and manage logistics for domestic and international travel, including outside and sponsored activities.

✓Coordinate, prepare, and edit documents for submission to the Office of the Director, including scientific publications.

✓Maintain databases for tracking, analyzing, and reporting on professional activities, travel, and project management.

✓Track assigned projects and correspondence to ensure deadlines and deliverables are met.

✓Coordinate signatures and review for time-sensitive, confidential documents such as grant proposals, licensure reimbursement requests, and memoranda of understanding.

✓Gather, review, and summarize information and data; support data entry and file maintenance.

✓Maintain OCCPR's electronic mailing list (listserv).

✓Prepare letters, memoranda, reports, schedules, agendas, manuscripts, abstracts, and graphs, obtaining clearances as needed.

✓Support staff in preparing materials for reports, presentations, and speeches, including logistics for presentations.

✓Help plan scientific meetings, including coordinating with distinguished lecturers, invited guests, and participants, and managing registration and meeting logistics.

✓Schedule and organize meetings; help identify key issues, develop agendas, and prepare background materials.

✓Provide guidance to staff on relevant federal guidelines and procedures.

✓Support inventory, purchase requests, and general property management.

✓Research and recommend improvements to administrative procedures.

✓Bachelor's degree in Biology, Life Sciences, or a related discipline.

✓Minimum of six (6) years of related administrative/operations experience.

✓Strong organizational skills and comfort managing multiple deadlines and stakeholders.

✓Experience handling confidential or sensitive materials with discretion.

✓Clear written and verbal communication skills, including document preparation and editing.

✓Ability to work onsite at NCI facilities and comply with NIH safety and security requirements.