Axle1d ago

New

USD 120000-130000/yr

Project Manager

United States·Bethesdamid

OperationsProject Manager

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Quick Summary

Overview

(ID: 2026-2659) Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics,

Technical Tools

OperationsProject Manager

(ID: 2026-2659)

What We Offer

~6 min read

✓100% Medical, Dental & Vision Coverage for Employees

✓Paid Time Off and Paid Holidays

✓401K match up to 5%

✓Educational Benefits for Career Growth

✓Employee Referral Bonus

✓Flexible Spending Accounts: Healthcare (FSA)

✓Parking Reimbursement Account (PRK)

✓Dependent Care Assistant Program (DCAP)

✓Transportation Reimbursement Account (TRN)

✓Draft FOA templates and administrative sections for GMS review.

✓Maintain FOA publication tracking log and clearance workflows.

✓Deliverable: FOA Template & Publication Tracking Spreadsheet.

✓Monitor Electronic Research Administration (eRA) Commons receipt queue.

✓Validate administrative completeness (forms present, page limits) and flag missing items.

✓Prepare administrative completeness reports for each application.

✓Deliverable: Application Intake Report (one per application).

✓Perform mathematical verification and consistency checks between SF-424 Research & Budget Justification.

✓Produce budget comparison worksheets and preliminary cost-analysis summaries.

✓Deliverable: Budget Verification Worksheet & Cost Summary.

✓Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments.

✓Prepare checklist summary for GMS review.

✓Deliverable: Compliance Checklist.

✓Compile institutional award history, audit summaries (Single Audit), and other source documents for GMS.

✓Deliverable: Applicant Risk Brief.

✓Track JIT requests; validate completeness of JIT materials and prepare JIT summary memos.

✓Deliverable: JIT Status Log & JIT Memo.

✓Draft standard correspondence and internal routing memos for GMS approval.

✓Maintain shared mailbox triage log.

✓Deliverable: Draft Correspondence Packet.

✓Assemble draft Notice of Award elements (funding summary, terms to consider, recommended conditions) for GMS review.

✓Deliverable: Draft NoA Package (for review only).

✓Prepare funding summary sheets, obligation worksheets, and internal checklists.

✓Deliverable: Funding Summary & Obligation Worksheet.

✓Enter award metadata into NIH tracking systems (under supervision), create grantee file folders, and assemble administrative award packets.

✓Deliverable: Award Setup Checklist.

✓Reconcile budget vs. awarded amounts; prepare monthly/quarterly financial status summaries for GMS review.

✓Track and summarize Federal Financial Report (FFR) submissions and flag delinquent reports.

✓Deliverable: Financial Monitoring Report (monthly/quarterly).

✓Review and summarize progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.

✓Prepare issue logs and draft recommendation memos for GMS action.

✓Deliverable: Post-Award Compliance Summary & Issue Log.

✓Compile documentation for administrative amendments and closeout packages (final FFR reconciliation, final progress report, property disposition).

✓Prepare draft closeout checklists and closeout memos.

✓Deliverable: Closeout Package & Checklist.

✓Ensure award records meet NIH retention/compliance standards and prepare electronic archive packages.

✓Deliverable: Archived Award Record Package.

✓Timeliness: Deliverables submitted within agreed due dates; late submissions require written notification and mitigation plan.

✓Accuracy: Zero arithmetic errors on budget worksheets; policy-related flags must reference applicable NIH policy citations (drafts acceptable; final determinations by GMS).

✓Completeness: Each deliverable contains required fields and a one-page executive summary for GMS.

✓Quality: Documents are professional, editable (MS Word/Excel), and include version control (version, date, author).

✓Acceptance: GMS reviewer will accept, accept with comments, or reject deliverable within 5 business days. Rejected deliverables must be corrected and resubmitted within the agreed timeline. (See Performance Evaluation Standards – Attachment 4)

✓Status Reports: Weekly brief status report on active tasks and outstanding items (format: 1-page plus dashboard).

✓Monthly Meeting: Monthly review with GMS leadership to review performance metrics, risks, and backlog.

✓Ad Hoc: Immediate escalation for items that could materially affect award timing or compliance.

✓Bachelor's degree required; Master's degree preferred.

✓5+ years of federal grants experience; NIH experience preferred.

✓Experience with eRA Commons and IMPAC II.

✓3+ years of experience in finance/accounting preferred.

✓Proficiency with SF-424, modular budgets, and indirect cost calculations.

✓Knowledge of NIH Grants Policy Statement, human subjects regulations, and audit reporting.

✓Personnel must meet NIH background check and required clearance standards. Contractor to provide resume, PII redaction training certificates, and references.

✓Develops project management documentation and monitors/reports progress to project owners.

✓Conducts project analysis and reports to upper management.

✓Develops and tracks project budgets.

✓Researches project management best practices and new industry standards.

✓Provides subject matter expertise and support to other project managers.

✓5–7 years of experience in a related field supporting a variety of projects.

✓Proficiency with MS Office Suite and project management software, including MS Project.

✓Strong oral and written communication skills.

✓Knowledge of methods, metrics, tools, and techniques of business process reengineering.

✓Knowledge of principles and methods of cost-benefit analysis.