Recruiting Specialist

Recruiting & Candidate Experience

• →Support contractor onboarding and related administrative processes.
• →Assist with routing, logging, and tracking employee referrals.
• →Assist with initiating requisitions with the Talent Acquisition team.
• →Help ensure a positive candidate experience through timely, organized communication.
• →Manage administrative tasks related to employment verifications and claims processes.

Operational Support

• →Maintain shared document repositories, ensuring accuracy, organization, and proper access.
• →Manage storage and access to training materials and recorded content.
• →Handle meeting reservations for new hires and HR activities.
• →Monitor and respond to HR‑related inquiries through designated communication channels.
• →Support processing of select HR transactions and centralized HR workflows.
• →Assist with creation and maintenance of HR resources, guides, and training materials.
• →Ensure required postings and compliance materials are maintained and accessible.
• →Provide administrative support to the compensation function, including maintaining compensation files, updating trackers/logs, preparing standard forms/templates, and organization documents for compensation cycles.

Employee Lifecycle Administration

• →Provide administrative support across the full employee lifecycle, including onboarding, internal transitions, and offboarding.
• →Ensure onboarding tasks and requirements are completed accurately and on time.
• →Support orientation activities and new hire integration logistics.
• →Assist with employment authorization and compliance documentation processes.
• →Prepare and organize new hire materials, resources, and related documentation.
• →Provide administrative assistance for compensation-related components of onboarding, transfers, and offboarding, such as preparing compensation letters, routing documents for approval, and updating compensation related materials as directed.
• →Assist managers with scheduling onboarding activities and distributing key information.
• →Support offboarding processes, including surveys, documentation, and logistics.
• →Maintain accurate tracking and organization of employee separation documents.

Onboarding Experience, Tracking & Surveys

• →Administer onboarding surveys and compile insights to support continuous improvement.
• →Support Compensation and HR Operations with updates to any onboarding-related compensation trackers, audit logs, or operational documentation as needed.
• →Maintain onboarding trackers, documentation, and reporting tools.

Communications & Culture Support

• →Prepare and distribute organizational communications related to events, holidays, and cultural initiatives.
• →Assist in delivering culture‑related messaging and employee engagement communications.
• →Support meeting preparation, scheduling, and event-related tasks for HR leadership.  

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QUALIFICATIONS

• Administration and Operations: Ability to follow structured, process-driven instructions to complete tactical HR operations tasks with accuracy. 
• Organizational Skills: Strong ability to manage multiple tasks and deadlines.
• Communication: Clear and professional written and verbal communication skills.
• Attention to Detail: Consistent accuracy in administrative tasks and documentation.
• Confidentiality: Ability to handle sensitive information with discretion.
• Customer Service: Supportive, service‑oriented approach with candidates, employees, and leaders.
• Technical Ability: Comfortable learning and using HR systems, tools, and Microsoft Office/365.
• Adaptability: Flexible and able to work effectively in a fast‑paced environment.
• Collaboration: Able to take direction from multiple leaders and work productively in a matrixed People and Culture environment. 

Minimum Education and Experience:

• Minimum 2 years of experience in recruiting support, people operations support, or administrative roles with similar responsibilities.
• Preferred: Bachelor’s degree in human resources, Business Administration, Communications, or related field.