Facilities Manager

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 125 list, placing us among the top 125 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for a Facilities Manager in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary:

Do you enjoy overseeing facilities and making things run smoothly for your internal clientele?  Are you interested in assisting multi-site operations and working hand-in-hand with local Office Administrators to ensure their facilities are running at top capacity?  Then our Facilities Manager opening may just be the position you've been seeking! This role is perfect for the experience professional who is looking to work in tandem with the Director of Facilities to be part of a team to help execute matters quickly and efficiently to ensure all our facilities are running smoothly.

Reporting to and closely communicating/coordinating with the Director of Facilities, the Facilities Manager is responsible for the appearance, maintenance, and overall functionality of the physical facilities as well as related assets throughout a multi-office AmLaw 200 law firm. In partnership with Office Administrators at each location, the Facilities Manager provides for physical asset-related needs while driving applicable firmwide consistency and standards. This role requires a hands-on, service-oriented approach, strong vendor and project management skills, and the ability to operate effectively across multiple locations.

1. Oversees general office and building maintenance, including but not limited to: asset procurement, preventative maintenance, cleaning, and related service contracts.

2. Ensures the timely resolution of facility issues (e.g., HVAC, doors, flooring, appliance and equipment, finishes, and overall physical workplace conditions) in coordination with vendors, Office Administrators, individual building site management, as well as landlords when applicable.

3. Tracks status of requests made through building specific maintenance portals ensuring timely resolution of maintenance and building-related issues in close coordination with location specific building management and applicable Office Administrators.

4. Serves as a primary liaison to Office Administrators, fully addressing office specific physical asset needs while maintaining firmwide standards.

5. When applicable, forwards to the Benesch IT Team and tracks progress on project related A/V, telecommunications, connectivity hardware, and infrastructure needs , ensuring coordination with appropriate project teams, property management, and specialized vendors.

6. Reviews and negotiates contracts related to supplemental services ensuring service quality, compliance, and cost control for items such as but not limited to; HVAC maintenance, fire extinguisher certification, janitorial services, routine appliance/equipment maintenance, furniture cleaning and repair, as well as artwork, and plant services.

7. Reviews for accuracy and submits for timely processing and payment applicable vendor invoices into the Benesch AP system.

8. Plans, coordinates, and executes small to medium intra-office personnel moves by organizing logistics, communicating to affected personnel, Office Administrators, and building management, as well as coordinating cross-functional teams.

9. Supports large office moves, reconfigurations, and space planning as requested.

10. Assists with small construction and office improvement projects, including vendor communication, scheduling, and status updates communicating and coordinating with building management and Office Administrators to minimize business disruption.

11. Manages furniture lifecycle (repair, replacement, installation, maintenance, and cleaning) and drives standardization of furnishings and related supplies across offices where applicable.

12. Coordinates the procurement and upkeep of workplace assets and equipment including but not limited to appliances, carpets, floor mats, signage, artwork, and plants.

13. Routinely travels to the various firm offices to proactively maintain the office aesthetics/appearance and asset-related functionality.

14. Other duties as requested/assigned.

The Facilities Manager should have a Bachelor's degree or equivalent experience. 3-5 years of facilities management experience, preferably within a law firm or professional services environment is highly preferred. Must have demonstrated experience managing vendors, contracts, and multi-site operations. A proven ability to build effective working relationships with Office Administrators, office leadership, and cross-functional teams is essential. Experience supporting office moves, renovations, or construction projects is desired. The Facilities Manager must possess strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment. A proficiency in facilities management and building systems is required. Must be willing to travel as needed.

The salary range for this position is $102K to $130K.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities