HR COORDINATOR-MARRIOTT LONG ISLAND

Let's be upfront.

This is one of the largest and busiest hotels in the region.

With over 620 guest rooms, airline business, multiple departments, a unionized workforce, ongoing recruiting needs, employee relations matters, compliance requirements, and daily operational challenges, this role is ideal for someone who thrives in a fast-paced environment and enjoys being in the middle of the action.

If you are looking for a quiet office job where you process paperwork all day, this is probably not the right opportunity.

If you enjoy solving problems, helping people, staying organized, and being the go-to person on property, keep reading.

You will report directly to the General Manager.

You will also receive guidance and support from the Regional Director of Human Resources at the corporate level. While support is available, this is not a role with daily on-site HR supervision.

The successful candidate must be comfortable working independently, making decisions, managing priorities, and taking ownership of their responsibilities.

No two days are the same.

You may start your morning onboarding new hires, spend time assisting managers with staffing needs, answer employee questions regarding policies and benefits, coordinate recruiting interviews, conduct file audits, process HR paperwork, assist with payroll-related issues, participate in employee meetings, help managers navigate union contract requirements, and end the day assisting with an employee relations concern.

At any given time you may be:

• Recruiting for multiple open positions
• Scheduling interviews
• Conducting pre-screen interviews
• Processing background checks
• Preparing offer letters
• Coordinating onboarding activities
• Maintaining employee files
• Conducting I-9 audits
• Assisting with payroll inquiries
• Tracking attendance concerns
• Supporting employee relations matters
• Coordinating recognition programs
• Assisting with investigations
• Maintaining compliance records
• Supporting management with HR questions
• Assisting with training and development initiatives
• Helping ensure compliance with union agreements and company policies

• Manage hourly recruiting activities
• Screen candidates and schedule interviews
• Coordinate hiring events when needed
• Process new hire paperwork
• Assist managers with staffing needs
• Track recruiting activity and hiring metrics

• Conduct new hire onboarding
• Ensure completion of required documentation
• Maintain employee personnel files
• Coordinate employee recognition initiatives
• Support engagement activities

• Maintain employee records
• Process status changes
• Prepare HR-related correspondence
• Track leave requests and documentation
• Assist with audits and compliance reviews
• Maintain confidentiality at all times

• Serve as a resource for associates
• Escalate employee concerns appropriately
• Document workplace issues
• Assist management with policy interpretation
• Support investigations and corrective action processes

• Assist management with compliance under the collective bargaining agreement
• Monitor documentation and record keeping
• Ensure proper handling of contractual obligations
• Support grievance preparation and information gathering when necessary

• I-9 administration
• Personnel file audits
• Employment law posting compliance
• Training compliance tracking
• HRIS data integrity
• Record retention management

• Managers trust you
• Associates seek you out as a resource
• Recruiting needs are filled quickly
• Employee files are organized and compliant
• Problems are addressed proactively
• Deadlines are met
• Details do not fall through the cracks
• You can manage multiple priorities without constant direction

• 1–3 years of Human Resources experience
• Strong administrative and organizational skills
• Excellent communication skills
• Ability to maintain confidentiality
• Strong Microsoft Office skills
• Ability to prioritize in a fast-paced environment
• Self-starter mentality

• Hospitality experience
• Union environment experience
• ADP Workforce Now experience
• Recruiting experience
• Employee relations exposure

You are:

✔ Organized

✔ Resourceful

✔ Thick-skinned

✔ Professional

✔ Adaptable

✔ Detail-oriented

✔ Comfortable working independently

✔ Able to juggle multiple priorities

✔ Not easily overwhelmed

✔ Comfortable interacting with employees at all levels

✔ Someone who takes initiative rather than waiting to be told what to do