Associate Research & Grant Administrator

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Quick Summary

Key Responsibilities

Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.

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Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Research and Grants Administrator in our National Center office located in Dallas, TX. (This is a hybrid position with the expectation to be at the National Center office one day/week.)

The Research and Grants Administrator will serve as manager for the Association's foundational research award programs. Handling the administrative process and day-to-day management services for funded researchers and their institutional grants and fiscal officers.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

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→Manages 350-400 active awards with budgets ranging from $30K to $550K. Ensures award compliance with American Heart Association policies and procedures through ongoing monitoring and review. Addresses noncompliance concerns, recommends corrective measures, and implements actions necessary to achieve and maintain compliance. Including, but not limited to the following:
- →Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.
- →Monitors on-time award deliverable submissions and makes decisions related to any award change or exception requests.
- →Reviews award budget submissions to ensure compliance with American Heart Association guidelines and award requirements. Evaluates and approves annual award expenditures reports for adherence to organizational policies and regulations.
→Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.
→Works to improve processes and customer service for awards management, including continuous improvement for projects.
→Assists with updates to the Award Guide, the team helps document and process workflow for using the grants management system, and helps customers.
→Assist management with special projects as needed/assigned.

Requirements

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Bachelor’s degree required or equivalent experience
Less than 2 years of related work experience
Account management work experience
Ability to read, understand information and accurately communicate it to diverse audiences.
Excellent problem-solving, conditional logic and decision-making skills.
Ability to produce, analyze and understand financial data.
Ability to use databases to execute queries to generate data and information.
Detail-oriented and strong organizational skills.

Nice to Have

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Experience managing application, notification, and awards processes.
Two (2) years of related or account management work
Experience in research and grants administration with a funding organization.
Basic knowledge of science and scientific terminology.
Experience/proficiency with a grants management system.
Experience working with institutional staff and volunteers, particularly science volunteers.

What We Offer

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The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

✓Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

✓Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on type of position

✓Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

✓Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

✓Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

✓Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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