Staff Accountant

Fulfill, the FoodBank of Monmouth and Ocean Counties, has been dedicated to addressing hunger in the Jersey Shore community since 1984. Our mission is to accelerate food security throughout Monmouth & Ocean Counties by leading a collaborative movement that connects people to food and related resources while also addressing systemic barriers to self-sufficiency and well-being. Fulfill proudly works with a network of nearly 300 partners, including soup kitchens, food pantries and shelters to provide 1.3 million meals per month to more than 130,000 families, children, seniors and veterans in need. Committed to more than just food distribution, Fulfill also offers connections to affordable healthcare options, Medicaid, SNAP and other services to help neighbors lead healthy lives with the food they need to thrive.

Our headquarters is in Neptune with a satellite branch (The BEAT Center) in Toms River.

The Finance operation at Fulfill is a small team, and this position requires an organized and analytical team player to be engaged in a range of financial activities. The primary responsibility will be assisting the Controller with managing Accounts Payable. Other responsibilities may include day-to-day accounting activities and account reconciliations as described below. The successful candidate will have operational experience and a proven track record of proactive problem-solving.

• Insures accounts payable, expense reports, and disbursements comply with operating procedures and internal controls.
• Communicates procedures to staff members for compliance. 
• Analyzes bills upon receipt – verifies accuracy, matches with purchase orders, determines appropriate accounts, notifies suppliers of tax exemption as needed.
• Records vendor bills in Ceres (accounting system).
• Prepares checks for signature upon receipt of appropriate documentation.
• Prepares mailing of signed checks to vendors.
• Prepares, processes and records ACH payments.
• Manages vendor records by reconciling monthly statements as appropriate.
• Administers petty cash/gift cards, ensures expense documentation is correct and complete, reconciles and replenishes account as needed.

• Reconciles general ledger transactions with donor database (Raisers Edge) and investigates discrepancies.
• Supports month-end and year-end close process.
• Prepares schedules for and participates in annual audit.
• Protects organization’s value by keeping information confidential.

• Prepares grant cost reports as needed for various government awards.
• Prepares journal entries to record expense allocations for programs/grants.
• Assists as a backup for monthly performance reports to government funders.
• Assists with various tasks associated with grants management.

• Participates in annual physical inventory.
• Acts as backup for monthly Navision/Ceres close.

• Maintains Finance Department filing system.
• Maintains Fulfill’s file retention system.
• May perform various tasks associated with special projects or events.
• Updates job knowledge by participating in educational opportunities.

• At least five years of accounting experience, preferably in a non-profit environment, including two years in an accounts payable role.
• Demonstrated knowledge of accounts payable, accounting procedures and principles.  
• Experience with general ledger functions and the month-end/year-end close. 
• Strong proficiency in Office 365 products (particularly Excel, MS Teams, and MS Word) is essential. 
• Experience with pivot tables and vlookup a plus. Experience with Food Bank operations and/or CERES 4.5 Software is a plus.
• Strong organizational and communications skills. 
• Ability to collaborate and work effectively with team members of diverse backgrounds. Be a highly organized, creative problem-solver with strong analytical, quantitative and interpersonal skills.