Executive Secretary

About the Role

The Executive Secretary plays a key role in supporting the Senior Partners by ensuring the smooth, efficient, and timely management of their schedules within a fast‑paced professional environment. This position requires exceptional organisational skills, discretion, and the ability to manage multiple priorities while maintaining high standards of professionalism.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Senior Partners
• Prepare, process, proofread, and format correspondence, reports, and other documents
• Maintain organised filing systems, databases, and records
• Liaise with internal departments and communicate with external stakeholders and members of the public
• Manage and redirect internal and external calls and emails appropriately
• Arrange and coordinate appointments, meetings, and events
• Monitor office supplies and coordinate orders when required
• Assist with copying, scanning, emailing, note‑taking, and travel arrangements
• Prepare meeting rooms and arrange refreshments for meetings or events, when required
• Support general administrative and hospitality duties, including occasional reception cover
• Assist with personal administrative tasks for the Partners when required
• Uphold professional business practices, confidentiality, and etiquette at all times

Skills & Competencies

• Strong proficiency in document management, spreadsheets, and databases
• Excellent organisational, filing, and record‑keeping skills
• Ability to liaise effectively with internal teams and external parties
• Working knowledge of office equipment (printers, scanners, copiers, etc.)
• Confident use of appointment scheduling and call management systems
• Strong multitasking and time‑management skills
• Flexibility to support duties outside standard office hours when required
• Excellent written and verbal communication skills
• Strong interpersonal skills and a professional, service‑oriented approach

Why You Should Join Us

• Private health insurance
• Full training and equal opportunities for growth
• Weekly company‑provided lunch
• Support for career aspirations and personal development
• Competitive salary package
• Reimbursement for eligible expenses, including transport, business attire, sports activities, communications, and more