Payroll Assistant

United States·DeridderRegular Full-Timemid

OtherHr SpecialistPeopleAssistant

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Quick Summary

Key Responsibilities

Assist in maintaining the applicant tracking system,

Requirements Summary

High school diploma required; Associate degree in business,

Technical Tools

OtherHr SpecialistPeopleAssistant

AMERISAFE is seeking a detail-oriented, productivity driven professional to add to our “Excellence Team” based in DeRidder, LA. The Payroll Assistant will assist and support the human resources and payroll departments in accordance with the objectives and procedures outlined by the company.

Duties and Responsibilities:

Assist in maintaining the applicant tracking system, performing recruiting duties as directed by the HR Generalist
Coordinate pre-employment screening and communicate results in accordance with departmental procedures
Provide basic orientation to new hires upon the start of employment
Prepare new employee electronic files, ensuring secure and confidential documents are properly stored
Enter required information on new employees in ADP
Train new employees on all procedures related to payroll, time entry and auto reimbursement, if applicable
Back up Payroll Manager duties with enhanced access and rights in ADP
Respond to all employment verifications
Verify and administer garnishment orders
Process all employee manual payroll checks
Verify accuracy and proper approval of time entries submitted via ADP
Process accurate and timely data entry into ADP for semi-monthly payrolls, including reviewing reports and balancing totals prior to transmission
Create pay wires after all payrolls for billing internal companies
Complete changes to personal payroll data based on employee requests
Verify approvals on change requests and secure executive approval where necessary
Enter all changes submitted via change notices, including job titles, business unit, salary, reporting structure, etc.
Reconcile all vacation and personal time
Assist with reconciling benefit billings, charging internal companies as necessary
Prepare monthly and quarterly payroll analysis reports for management
Distribute payroll checks as required
Act as the internal liaison for the auto reimbursement program
Process terminations through ImageRight and in ADP, ensure accurate calculation of final pay and earned/unused time off balances, file separation notices with the appropriate state, if needed, etc.
Maintain job description library and interview guides
Maintain the company organizational chart, ensuring job titles and reporting structures are accurate
Maintain monthly and quarterly reports and provide ad hoc reports as requested
Maintain HR and Payroll records in ImageRight
Assist with employee handbook updates
Maintain the HR and Payroll intranet pages
Maintain a quarterly training calendar for compliance training for employees and supervisors, assigning accordingly
Manage labor posters subscriptions, ensuring electronic and physical posters are compliant for all locations
Attend job fairs and off-site training events as requested
Assist with training and mentoring other staff members

Qualifications:

High school diploma required; Associate degree in business, accounting or Human Resources preferred
Experience in a similar role preferred; HR or payroll processing experience a plus
Reliability in checking own work to ensure accuracy
Excellent computer skills needed to be successful; Proficiency in Excel required; Familiarity with ADP a plus
Highest level of confidentiality and understanding of sensitive information required
Excellent organization, interpersonal, written and verbal communication skills with the ability to communicate effectively at all levels of the company
Strong sense of self-motivation and the ability to work independently
Ability to manage multiple tasks and projects simultaneously, prioritizing as necessary to meet deadlines
Foster the AMERISAFE culture by embracing the pillars of consistency, focus, frugality, ownership and service.