C
Cogentanalytics18d ago
USD 65000–75000/yr

Project Coordinator - Commercial Printing

United StatesUnited States·St PaulFull Timemid
Project & Program ManagementProject Coordinator
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Quick Summary

Overview

Primary Role To coordinate the production of print jobs from the moment the estimate is approved and converted to a job, ensuring on-time delivery, quality control, and clear communication between Account Management and Production using PrintSmith / Filemaker Job Onboarding Receive…

Technical Tools
Project & Program ManagementProject Coordinator
Primary Role
To coordinate the production of print jobs from the moment the estimate is approved and converted to a job, ensuring on-time delivery, quality control, and clear communication between Account Management and Production using PrintSmith / Filemaker
Job Onboarding
  • Receive notification from Estimator, Account Manager or Sales that a quote has been approved.
  • Double-check job details: quantities, materials, production notes, due dates, and attachments.
    • Materials Management and Purchasing
  • Check inventory for required paper, substrates, and finishing materials.
  • Place material orders with vendors based on job requirements.
  • Track purchase orders, confirm delivery dates, and follow up with suppliers.
  • Record received materials and communicate availability to production.
    • Production Planning & Scheduling
  • Assign jobs to departments (Prepress, Press, Bindery) using Filemaker
  • Coordinate slotting of jobs into daily production schedules.
  • Flag priority/rush jobs and adjust timelines as needed.
    • Production Communication & Oversight
  • Print or digitally distribute job tickets with clear specs and instructions.
  • Communicate special instructions or late changes effectively.
  • Ensure departments update job progress in Filemaker.
    • Proof Management
  • Upload customer proofs or approvals to the job in Filemaker
  • Track approval status; alert Account Manager or Production if approval is delayed.
  • Hold production until proof is approved (if required).
    • Issue Resolution
  • Monitor jobs for delays or material issues.
  • Escalate problems to Account Manager as needed.
  • Maintain communication trail (Job Notes, status updates, daily logs).
    • Delivery Coordination
  • Confirm packaging and delivery details are correct.
  • Use Filemaker or external systems (like courier platforms) to track dispatch.
  • Mark job as "Completed" or "Delivered" upon confirmation.
    • Job Closure & Handover
  • Review completed job for accuracy and quality.
  • Archive production notes and client correspondence.
  • Notify Account Manager or Billing team for invoicing follow-up.
  • 2+ years of experience working within a commercial printing environment
  • Associate's degree in graphic design, business, or related (preferred)
  • Experience compiling cost estimates for commercial print jobs (preferred)
  • Experience with CRM software programs (Filemaker or Printsmith preferred)

    • Location & Eligibility

    Where is the job
    St Paul, United States
    On-site at the office
    Who can apply
    US

    Listing Details

    Posted
    April 24, 2026
    First seen
    April 25, 2026
    Last seen
    May 10, 2026

    Posting Health

    Days active
    13
    Repost count
    0
    Trust Level
    41%
    Scored at
    May 9, 2026

    Signal breakdown

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    Project Coordinator - Commercial PrintingUSD 65000–75000
    Apply Now