Deputy Project Manager

Program & Contract Support:

• →Support development, maintenance, and execution of project controls, including monitoring task order progress and preparing weekly and monthly consolidated project reports.
• →Assist the Project Manager in managing contract administration functions, ensuring continuity between subcontractors, field operations, and senior management.
• →Serve as a secondary point of contact for government personnel when coordinating submittals, documentation, and inspection activities.
• →Meetings, Coordination & Documentation:
• →Attend design reviews, pre‑construction conferences, weekly construction meetings, and contractor safety meetings; prepare minutes, log all action items, and track them until resolved.
• →Coordinate Requests for Information (RFIs) and other contractor inquiries; maintain tracking and escalate items not acted upon within five business days.
• →Maintain organized working files, ensuring all reports, correspondence, photographs, and QA documentation remain accessible and compliant with government retention requirements.

Submittal Review & Quality Assurance:

• →Review and coordinate construction contractor submittals, including Quality Control Plans, safety plans, shop drawings, warranty documentation, O&M manuals, and pre‑construction transmittals. Provide comments and recommendations to ICE OAFM personnel.
• →Ensure all CDQA contractor work products, logs, and reports are properly identified, date‑stamped, and filed according to contract requirements.
• →Site Visits, Inspections & Field Oversight:
• →Conduct site visits, design reviews, and field observations; prepare daily QA reports, maintain inspection diaries, document deficiencies, and verify compliance with plans and specifications.
• →Participate in the three‑phase control process—including preparatory and initial meetings—and verify contractor compliance with quality control procedures.
• →Monitor contractor deficiency tracking, ensuring corrective actions are implemented and audit trails maintained.
• →Verify calibration adequacy of testing equipment and monitor construction materials testing, reviewing reports and witnessing required tests.
• →Witness system testing (mechanical, electrical, HVAC, fire protection, security, controls) and provide documented results to government personnel.
• →Safety, Environmental & Regulatory Compliance:
• →Monitor contractor safety and health compliance, document observations, report infractions, and support discussions with the Site Safety Officer and COR.
• →Monitor contractor environmental protection compliance; report any imminent risk or endangered species concerns immediately.
• →Support adherence to federal, state, and local building codes, ACA standards, NEC, NFPA, OSHA, and applicable detention facility and security requirements.
• →Progress Payments, Change Orders & Closeout:
• →Assist with reviewing progress payments, verifying quantities, progress percentages, stored materials, and adherence to updated schedules; provide written comments within one business day.
• →Support change order analysis and negotiations by verifying field conditions, crew sizes, productivity impacts, and potential delays.
• →Assist with contract closeout, including evaluation documentation, verification of accurate as‑built drawings, and preparation of turnover materials.

Security, Data Control & Government Interface:

• →Adhere to all facility access requirements, tool control procedures, security protocols, and protection of government property.
• →Ensure sensitive documents, QA materials, and contractor‑acquired property are tracked, safeguarded, and transmitted according to ICE standards.

• Minimum 7 years of design, construction, or construction management experience in projects of moderate complexity, consistent with CDQA personnel standards.
• Strong skills in technical writing, data management, QA reporting, and coordination with federal stakeholders.
• Demonstrated experience in reviewing construction submittals, performing site inspections, and preparing technical documentation.
• Knowledge of construction QC/QA processes, including three‑phase control and federal inspection procedures.
• Familiarity with federal facility security, safety requirements, and regulated environments.
• Ability to travel to required meetings (minimum once weekly in Chantilly, VA; minimum once monthly in Washington, DC).