Administrative Support Coordinator (Administrative Support Coordinator II)

SDSU is seeking a highly organized and detail-oriented Administrative Support Coordinator to support the School of Communication. In this role, you’ll serve as a key administrative support partner, coordinating administrative, fiscal, and external engagement activities, supporting leadership, and ensuring smooth day-to-day operations.

• →Faculty Administrative Support and Academic Personnel Transactions: Coordinate processes regarding faculty recruitment, Retention, Tenure, and Promotion (RTP), lecturer evaluation, appointment, reappointment, separation, workload, and related recordkeeping in accordance with university policies and confidentiality requirements.
• →Academic Program Support and Class Scheduling: Utilize SIMS-R, Astra, APPS Express, and related university systems to develop, maintain, and implement academic course schedules for the fall, spring, summer, and intersession terms; monitor enrollment demand, analyze course capacity, room utilization, WTU, assigned time, and instructional resource needs, and recommend operational solutions in coordination with the School Director, Enrollment Services, and other campus partners.
• →Office Administration Coordination: Coordinate daily clerical and administrative support functions for the School office, establishing and maintaining procedures, and providing lead work direction, training, and guidance to support staff and student assistants.
• →Budget and Fiscal Coordination: Monitor, reconcile, and track departmental, foundation, and special project fiscal activity; analyze budget data and prepare routine fiscal reports; and identify funding concerns, unusual expenditures, or variances to management.

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for one day of telecommuting with onsite work in San Diego.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

The School of Communication is one of the largest and most dynamic academic units within the College of Professional Studies and Fine Arts at San Diego State University. Through innovative teaching, impactful research, and meaningful community engagement, the School prepares students to become effective communicators, leaders, advocates, and professionals in an increasingly complex and interconnected world.

The School offers undergraduate degree programs in Communication and Health Communication and a graduate program leading to the Master of Arts in Communication Studies. Faculty are actively engaged in scholarship, creative activities, and community-based initiatives that advance understanding of communication's role in addressing social issues, promoting health and well-being, fostering civic engagement, and strengthening organizations and communities.

For more information regarding the School of Communication, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

• Strong written and verbal communication skills, including the ability to draft correspondence, prepare reports, and communicate procedural information clearly and effectively.
• Advanced proficiency with office productivity software, databases, enterprise systems, and technology used to support academic and administrative operations.
• Ability to maintain accurate records, monitor workflow, coordinate administrative processes, and ensure compliance with established requirements and deadlines.
• Ability to work independently with minimal supervision while contributing effectively as a collaborative member of a department and college administrative team.
• Ability to provide high-quality customer service and serve as a resource for faculty, staff, students, and campus partners.
• Experience providing administrative support within a higher education, academic, or similarly complex organizational environment.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.