Sales Administrative Support

We are seeking a Sales Operations Assistant to work on sales opportunities. This role will focus on clerical, documentation, and reporting tasks, ensuring smooth operations, timely deliverables, and accurate recordkeeping.

This full-time position is ideal for someone who is highly organized, detail-oriented, and eager to gain hands-on experience across sales operations and financial processes. An interest in global collaboration and occasional travel is encouraged, as you may support international colleagues and projects.

• Maintain and update Hubspot CRM records (contacts, opportunities, pipeline stages, etc.)

• Assist in preparing sales proposals, RFP responses, and supporting documentation

• Support in using Hubspot to maintain and update sales dashboards and reports

• Track and follow up on outstanding quotes, renewals, and customer legal documentation

• Assist the sales team in developing and improving processes, including building templates for contracts

• Any experience with SAP and or willingness to learn about data migration processes would be an advantage

• 1–3 years of experience in an administrative (sales/project support preferred)

• High Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required

• Familiarity with CRM systems (e.g., HubSpot) is a plus

• Experience supporting documentation processes such as RFPs, contracts, or change requests is a plus

• Familiarity with data visualization tools such as Power BI preferred

• Ability to be client-facing and manage client expectations professionally

• Excellent written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Proactive, dependable, and team-oriented mindset

• Interest in global business and willingness to travel as opportunities arise