Human Resources Administrative Support Coordinator

The HR Administrative Support Coordinator performs a variety of routine to complex administrative responsibilities to support the Human Resources and Payroll Department. The incumbent must be familiar with the basic workflow of Human Resources functions including benefits, employment, recruitment, classification, compensation, and Payroll processes. Primary responsibilities include coordinating administrative support functions for multiple HR and Payroll programs; department budget responsibilities; front-facing customer service responsibilities; developing and enhancing documents involving the use of advanced software (i.e. Adobe programs and/or DocuSign); and performing administrative duties and project work and coordination related to university programs, policies, and procedures.

The incumbent serves as primary contact and/or resource to the public and university constituents and regularly interacts with a variety to campus and community constituents including: working with students, faculty, and staff to assist them or resolve problems; networking to build campus relationships to coordinate work and projects in an accurate and efficient manner. Day-to-day work is performed independently and under general direction with minimal supervision. Work is supervised in terms of overall accomplishments. The incumbent is expected to set their own priorities. Assignments are varied requiring the use of judgment and discretion in interpreting and applying university, systemwide, and department policies and procedures.

• Functional knowledge of and skill in standard office methods, procedures and standard practices, including principles of providing customer service.
• Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate professionally both orally and in writing.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages (i.e. Microsoft Office Suite, Adobe Sign, Google email and calendar, etc.).
• Skill/Ability to:
  • Excellent communication, interpersonal and problem-solving skills to serve as front-line for a variety of high- level campus and community individuals.
  • Ability to maintain confidentiality with regard to sensitive written and electronic records.
  • Ability to coordinate clerical and administrative support functions including training student assistants.
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist, with the ability to problem-solve as needed or refer such issues to higher authority as appropriate.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Attention to detail and the ability to accurately draft and compose correspondence and standard reports and/or prepare and deliver presentations.
  • Ability to work in a fast-paced environment with frequent interruptions, multiple shifting priorities, and critical deadlines while consistently provide quality customer service.
  • Ability to work effectively with faculty, staff, students and the general public from diverse ethnic, cultural and socio-economic backgrounds.
  • Ability to work effectively in a team-oriented environment.
  • Provide accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes.

• Bachelor's degree from an appropriately accredited college.
• Knowledge of PeopleSoft Human Resources and/or PageUp software.
• Working knowledge of multiple HR functions and processes.

• →Completion of a high school program, technical/vocational program, or equivalent.
• →Three years of progressively responsible administrative support experience or related.

Building a strong, caring community is at the heart of what we do. Fresno State Human Resources is dedicated to serving our people with professionalism, compassion, and a focus on well-being.

Applications received by August 4, 2026 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at (559) 278-2032.

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html. 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at jhorio@mail.fresnostate.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. 

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