Developmental Services Resource Management Specialist (37.5 Hour) (Office/On-site)

Introduction

\r\n\r\nAre you a current State of Connecticut employee looking for your next opportunity? If so, apply today!\r\nThe State of Connecticut, Department of Developmental Services (DDS)�North Region is currently recruiting for a Developmental Services Resource Management Specialist position, located in Private Services, East Hartford CT.\r\nDuties and Responsibilities:\r\n\r\n\r\n This position provides direct support and contact for approximately 20 private agencies that support individuals through contracts and individual budgets.�\r\n This position monitors services provided to ensure that private agencies satisfy the terms of the contract and adjusts contracts by adding or deleting services;�\r\n Updates the electronic data systems to reflect contractual changes; seeks approval for client service changes through the Planning and Resource Allocation Team (PRAT) or Utilization Resource Review (URR);�\r\n Negotiates with private providers on service funding in accordance with Agency cost standards, Comprehensive, Individual and Family Supports (IFS) and Day Medicaid Waivers;�\r\n Monitors the provider's billing to Agency and ensures errors are rectified;�\r\n Ensures providers are funded for services;�\r\n Provides assistance to Agency Case Managers in the development of individual budgets;�\r\n Tracks and maintains consumer's biographical history in the data system;�\r\n Reviews one time requests for accuracy and to ensure the service is justified and submits the request to Resource Director approval;�\r\n Creates a contract authorization to authorize the one time request for service;�\r\n Reviews and analyzes contractor private agency operational plans which reflect actual and projected spending for services to clients;�\r\n Research all financial transactions and documents and develops the Annual Fiscal Report for each agency and facilitates the Annual Review;�\r\n Reviews Quality Service Reviews (QRS) from agency staff and submits a request to the private agency for a Plan of Correction;�\r\n Meets with the private agencies to address programmatic and quality concerns to ensure Plan of Correction is followed;�\r\n Conducts on site visits to assure private agencies are in compliance with Department standards;�\r\n Analyzes and summarizes a variety of data;�\r\n Gathers consumer referral candidates for residential placement and coordinates with PRAT to fill vacancies at private agencies;�\r\n Performs related duties as required\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n\r\n LOCATION: East Hartford, CT\r\n SCHEDULE: Full-time, 75 hours biweekly, first shift Monday – Friday: 8:00 am – 4:00 pm (Regular Days Off: Saturday, Sunday)\r\n Will be required to flex schedule to meet agency and caseload needs.\r\n Will be required to travel statewide.\r\n NOTE: You must be a current State of Connecticut employee to be considered.� Please see selection plan for additional details.�\r\n\r\n\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU- As a current State of Connecticut employee, you will receive the same excellent benefits you are already accustom to.\r\n\r\n\r\n Visit our new State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.\r\n\r\n\r\nIN THIS ROLE, DISCOVER THE OPPORTUNITY TO:\r\n\r\n\r\n Engage in a rewarding career\r\n Make a difference in the public sector\r\n Work together in a collaborative team environment\r\n\r\n\r\n\r\n\r\nOUR MISSION\r\nThe mission of DDS is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities.\r\n\r\n\r\n\r\nSTART WITH US, STAY WITH US, GROW WITH� US\r\n\r\n

Selection Plan

IMPORTANT: In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must specify your qualifications on your application.\r\nFOR ASSISTANCE IN APPLYING:�\r\n\r\n\r\n Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.�\r\n If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or Edward.Magnano@ct.gov.\r\n\r\n\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).���\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Pam Rochette at Pamela.Rochette@ct.gov.�\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Developmental Services this class is accountable for reviewing fiscal and operational practices of contracted private agencies to ensure they adhere to fiscal obligations and that quality services are provided to consumers in accordance with Agency standards.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Monitors services provided to ensure that private agencies satisfy the terms of the contract and adjusts contracts by adding or deleting services;\r\n Updates the electronic data systems to reflect contractual changes;\r\n Seeks approval for client service changes through the Planning and Resource Allocation Team (PRAT) or Utilization Resource Review (URR);\r\n Negotiates with private provider on service funding in accordance with Agency cost standards, Comprehensive, Individual and Family Supports (IFS) and Day Medicaid Waivers;\r\n Monitors the provider's billing to Agency and ensures errors are rectified;\r\n Ensures providers are funded for services;\r\n Provides assistance to Agency Case Managers in the development of individual budgets;\r\n Tracks and maintains consumer's biographical history in the data system;\r\n Reviews one time requests for accuracy and to ensure the service is justified and submits the request to PRAT for approval;\r\n Creates a contract authorization to authorize the one time request for service;\r\n Reviews and analyzes contractor private agency operational plans which reflect actual and projected spending for services to clients;\r\n Research all financial transactions and documents and develops the Annual Fiscal Report for each agency and facilitates the Annual Review;\r\n Reviews Quality Service Reviews (QRS) from agency staff and submits a request to the private agency for a Plan of Correction;\r\n Meets with the private agencies to address programmatic and quality concerns to ensure Plan of Correction is followed;\r\n Conducts on site visits to assure private agencies are in compliance with Department standards;\r\n Analyzes and summarizes a variety of data;\r\n Gathers consumer referral candidates for residential placement and coordinates with PRAT to fill vacancies at private agencies;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n relevant state and federal laws, agency policies and procedures;\r\n modern methods of care, program design, treatment and education of individuals with an intellectual disability living in various community settings;\r\n \r\n \r\n Knowledge of\r\n \r\n resource monitoring and evaluation;\r\n business finance and accounting procedures;\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n \r\n \r\n Ability to\r\n \r\n analyze and critique private agency, organization and individual practitioner's recordkeeping and financial statements;\r\n utilize computer software.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of professional experience in a human services setting providing services and supports to individuals with an intellectual disability.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been conducting fiscal analysis and oversight of individual budgets/plans or basic auditing of business and accounting information and practices.\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n For state employees three (3) years of experience as a Developmental Services Compliance Coordinator and a Bachelor’s degree in accounting, business administration, education, finance, health care administration or a related field may be substituted for the General and Special Experience.\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n Experience with Microsoft Office - Outlook, Word, Excel (Utilizing functions and developing reports in Excel)\r\n Experience demonstrating oral and written communication skills\r\n Experience with the oversight of staffing ratios as described in LON assessments and individual plans\r\n Experience effectively communicating assessment findings to provider administrative staff and ensuring the required corrective action has been completed\r\n Experience with DDS’ abuse and neglect reporting requirements, investigations, and ability to identify signs of potential abuse or neglect\r\n Experience conducting fiscal analysis and oversight of budgets\r\n Experience with DDS’ rate structure\r\n Experience providing oversight of quality service reviews and plans of correction\r\n\r\n

SPECIAL REQUIREMENTS

\r\n\r\n Incumbents in this class may be required to travel.\r\n Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.\r\n\r\n\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n