Medical Records Technician 2 (Office/On-site)

Introduction

\r\n\r\n\r\nDo you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!��\r\n\r\n\r\nThe State of Connecticut, Department of Public Health (DPH),�Connecticut Tumor Register is currently seeking two qualified\r\nand experienced individuals for the position of Medical Records Technician 2\r\nto join our team. The candidates will work primarily with Quality Improvement\r\nstaff, Head Medical Records Technicians and fellow Medical Records Technician 2\r\nto perform the full range of tasks related to the SEER central cancer registry\r\noperations.\r\n�\r\nThe Connecticut Tumor Registry plays a vital role in the\r\nfight against cancer. Its core responsibility is to collect, analyze, and\r\nmaintain accurate information on every cancer diagnosed within its borders.\r\nThis includes details about patients, tumor characteristics, treatment, and\r\nlong-term outcomes.\r\n\r\n\r\nWorking in a central\r\ncancer registry means being part of a mission-driven team that transforms\r\nindividual cancer reports into insights that shape healthcare at local,\r\nnational, and international levels. Staff contribute to better patient\r\noutcomes, support lifesaving research, and help ensure that every cancer\r\ndiagnosis contributes to a broader understanding of how to prevent and treat\r\nthe disease.\r\n�� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �\r\n\r\nHighlights:\r\n\r\n\r\n LOCATION: Hartford, CT�\r\n SCHEDULE: Full-Time, First Shift, 40 hours per week, Monday - Friday\r\n\r\n\r\n\r\n\r\n\r\nWhat We Can Offer You:�\r\n\r\n\r\n Visit our new State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.�\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n \r\n \r\n \r\n \r\n You Will Discover The Opportunity To:\r\n \r\n \r\n Engage in a rewarding career;\r\n Showcase your talents in a meaningful role;\r\n Thrive in an exciting environment;\r\n Provide support to a division that is passionate about the work we do.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n About Us:�\r\n \r\n \r\n \r\n The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.�\r\n \r\n \r\n DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources?� Visit our�Applicant Toolkit�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your�Personal Status Board�regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n\r\n\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to�Julie Barker at Julie.Barker@ct.gov.��\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Public Health, Tumor Registry section this class is accountable for performing as a specialist by acting as either a field representative or liaison to all hospitals reporting cancer cases in Connecticut, Rhode Island and Massachusetts, or a quality control review technician for medical coding and maintenance of the master tumor and follow-up magnetic tape files.\r\n

EXAMPLES OF DUTIES

\r\n\r\n\r\n Assists in problem solving and training of lower level Medical Record Technicians;�\r\n Assists in coding (or codes) more difficult cases involving classification of cancer data;�\r\n Periodically reviews autopsy reports at Connecticut Office of the Chief Medical Examiner in order to verify all cancer related deaths;�\r\n Performs related duties as required.\r\n\r\n\r\nFIELD REPRESENTATIVE:�\r\n\r\n\r\n\r\n Acts as liaison between Connecticut Tumor Registry and reporting hospitals;�\r\n Abstracts complete tumor records at federal and state government and veterans' hospitals in Connecticut as well as participating hospitals in Rhode Island and Massachusetts;�\r\n Ascertains correct primary sites and cancer morphology from hospital pathology reports;�\r\n Investigates all inquiries submitted by Tumor Registry coders, obtaining missing or clarifying information from report originators through phone calls, correspondence or visits;�\r\n Conducts audits at selected hospitals to ensure all cancer cases have been identified and reported to Tumor Registry;�\r\n Compares pathology reports with hospital cancer incidence report and documents missed cases;�\r\n Reviews hospital records for special studies on cancer;�\r\n Abstracts complete tumor records at certain institutions such as federal and state hospitals;�\r\n At request of participating hospitals, trains medical records personnel in proper abstracting procedures and communicates Tumor Registry informational needs and procedures;�\r\n Assists hospital registries in preparing statistical reports on cancer;\r\n Performs related duties as required.\r\n\r\n\r\nQUALITY CONTROL REVIEW TECHNICIAN:�\r\n\r\n\r\n\r\n Maintains computer quality control procedures, which involves correcting coding errors on code sheets as well as processing changes to master files;�\r\n Participates in special tumor studies which involve more complex medical coding or medical review;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n medical terminology and gross human anatomy relating to cancer;�\r\n coding principles and techniques used in Connecticut Tumor Registry and National Cancer Institute SEER Group;�\r\n \r\n \r\n Knowledge of\r\n \r\n proper use of International Codes of Disease;�\r\n standard procedures for cancer diagnosis and modes of therapy (such as radiation, chemotherapy, etc.);�\r\n hospital medical record and medical record library procedures;�\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n \r\n Ability to prepare and interpret statistical reports.\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years' clerical experience in categorizing, cataloging, and assembling data for statistical purposes.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the level of a Medical Records Technician 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in medical secretarial work may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

\r\n\r\n\r\n Experience with medical abstracting\r\n using formal coding principles and standardized guidelines. \r\n Experience or\r\n training in cancer related coding, abstracting, and guidelines, such as SEER,\r\n NAACCR and AJCC staging.\r\n Experience or training in cancer related diseases,\r\n including comprehensive understanding of etiology, pathology, symptoms, signs,\r\n diagnostic studies, treatment modalities and prognoses as well as core medical\r\n terminology, basic human anatomy, physiology, and pharmacology.\r\n Experience or training in independently locating,\r\n compiling and analyzing complex medical data and facts from specialized sources\r\n such as standard medical manuals and targeted internet searches. \r\n Experience utilizing data to\r\n perform visual quality control electronic files and accurately identify missing\r\n or incomplete medical information.\r\n Experience or training interpreting analytic\r\n reports as well as communicating findings. \r\n Experience with Federal and State\r\n reporting requirements and regulations as well as strict patient\r\n confidentiality / HIPAA procedures.\r\n Professional credentialing as an Oncology Data\r\n Specialist (ODS-C) is preferred or documented eligibility to site for the ODS-C\r\n credentialling examination. New ODS-C are encouraged to apply.\r\n Experience or training in compiling information\r\n from multiple sources, including hospitals, physician offices and laboratories.\r\n Experience or training working in a\r\n cancer registry or similar environment or academic training in a cancer\r\n registry.\r\n\r\n\r\n\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n