Payroll Clerk (Three-Shift Operations) (Hybrid)

Introduction

\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Children and Families (DCF), Fiscal Services Division is seeking to fill a Payroll Clerk position located in our Central Office, 505 Hudson Street, Hartford, CT.�\r\n\r\n\r\nPosition Highlights:\r\n\r\n\r\n\r\n Full-time, 40 hours per week\r\n First (1st) shift\r\n Monday - Friday position\r\n 8:30 a.m. to 5:00 p.m.\r\n\r\nThe Position\r\n\r\n\r\n\r\nThe successful candidate in this position will report to a Payroll Officer and have responsibility for preparing biweekly regular, overtime and supplemental payrolls; reviewing employee timecards and timesheets for accuracy and completeness; and posting changes and/or adjustments to master files.� The position will also be responsible for processing a three- shift, 24/7 operation with varying schedules and pay rules.\r\n\r\n\r\nThe DCF Payroll Unit is responsible for providing a full range of payroll and benefit services to over 3,000 bargaining unit, confidential, and managerial employees at all DCF locations throughout the state.\r\n\r\n\r\n\r\nAbout Us:\r\nWorking together with families and communities to improve child safety, ensure that more children have permanent families, and advance the overall well-being of children is the central focus of the Department of Children and Families (DCF). DCF protects children who are being abused or neglected, strengthens families through support and advocacy, and builds on existing family and community strengths to help children who are facing emotional and behavioral challenges, including those committed to the Department by the juvenile justice system.\r\n\r\n\r\nWhat’s In It For You:\r\n\r\nVisit our new State Employee Benefits Overview page!\r\n\r\n\r\n Professional growth and paid professional development opportunities.\r\n A healthy work-life balance to all employees.\r\n State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.\r\n\r\n\r\nDiscover the opportunity to: \r\n\r\n\r\n Engage in a rewarding career\r\n Assist our employees so they can achieve success\r\n Make a difference in the public sector\r\n Work together in a collaborative team environment\r\n\r\n\r\n\r\n\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:\r\nCheck out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. \r\nBEFORE YOU APPLY: \r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. \r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. \r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. \r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. \r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. \r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY: \r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). \r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! \r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. \r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. \r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP: \r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at Christopher.Lavallee@ct.gov. \r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Departments of Children and Families, Correction, Developmental Services, Emergency Services and Public Protection, Mental Health and Addiction Services, and Veterans Affairs this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for independently performing various payroll support activities.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Prepares biweekly regular, overtime, and supplemental payrolls;\r\n Reviews employee timecards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;\r\n Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);\r\n Calculates gross wages;\r\n Notes deductions on worksheets and deduction summary sheets;\r\n Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data or codes standard payroll action forms in conjunction with computerized payroll system;\r\n Prepares and totals various deduction worksheets, e.g., credit union, medical and/or insurance providers, etc.;\r\n Prepares and submits summary sheets and transmittal certificates or detailed analysis of expenditure reports and expenditure certificates to Central Payroll;\r\n Verifies check register and printouts from Central Payroll against worksheets and records;\r\n Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;\r\n Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;\r\n Calculates and processes retroactive payments, collective bargaining increases and annual increments;\r\n Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;\r\n Verifies provider checks issued by Office of State Comptroller against own records;\r\n Verifies providers' bills in same manner;\r\n Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);\r\n Responds to employee inquiries regarding paychecks and payroll practices and procedures;\r\n Maintains various records and files for payroll data and forms;\r\n May calculate workers' compensation and/or retirement payments;\r\n May calculate and monitor payroll deductions for court ordered wage executions (garnishments);\r\n May consult division or facility supervisors regarding employee time recorded;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Knowledge of\r\n \r\n payroll terminology, practices and procedures;\r\n basic accounting and bookkeeping principles and procedures;\r\n general office procedures;\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n in performing arithmetic computations;\r\n \r\n \r\n Ability to\r\n \r\n read, understand and apply applicable contract guidelines and regulations;\r\n maintain records and files;\r\n follow complex oral and written instructions;\r\n operate office equipment which includes computers, tablets, and other electronic equipment.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a State of Connecticut Payroll Clerk (class code 6157).\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

\r\n\r\n Experience compiling and analyzing payroll data, and reviewing for accuracy and completeness\r\n Experience with a three- shift, 24/7 operation with varying schedules and pay rules.\r\n Experience utilizing CORE-CT, PeopleSoft, or similar application for human resource and/or financial management\r\n Experience utilizing UKG-Pro or similar time and attendance software\r\n Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines\r\n Experience working in Microsoft Office, with knowledge of Excel and Word\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial�individuals will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n