Program Coordinator, Environmental Science - Emory College of Arts and Sciences

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

 

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

ADDITIONAL JOB DETAILS:

• This position will provide operational and administrative coordination for a multi-work package research project under the direction of the Principal Investigator.
• The project includes external consultants and contractors, scientific collaborators, international field activities, equipment procurement and shipment, and development of project data products.
• A primary responsibility of the position will be maintaining a forward-looking project workplan and administrative calendar and anticipating the administrative steps, dependencies, and lead times required to keep project activities on schedule.
• The coordinator will identify upcoming requirements, initiate appropriate administrative processes, follow up on outstanding actions, and flag decisions, approvals, information, or other PI actions needed sufficiently in advance of projectdeadlines.
• Near-term priorities include coordinating and following through on consultant and contractor agreements; tracking required documentation, approvals, and payments; coordinating with relevant Emory administrative offices; and supporting procurement, shipping, and import/export processes associated with international project activities.
• The Coordinator will identify applicable institutional requirements and forms, assemble required information, prepare or draft documentation for review and finalization, and track processes through completion.
• The position will also maintain project schedules, deliverables and action trackers; coordinate meetings and follow up; maintain project records and documentation; support travel and project logistics; monitor outstanding administrative actions; and provide administrative coordination for project activities as priorities arise.
• The PI retains responsibility for scientific and strategic direction, substantive project decisions, approval of expenditures and deliverables, and management of scientific collaborations.
• Prior experience navigating Emory University administrative systems and processes is strongly preferred, particularly experience with contracting, procurement, payments, research administration, international shipping/import-export processes, and coordination across University administrative offices.
• The position requires excellent organization and follow through, attention to detail, sound judgment about when matters require escalation, and demonstrated ability to anticipate administrative requirements and work proactively within established deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.