Procurement Administrator

Description

• Support integration tasks for newly acquired locations, serving as a liaison between the acquired branch and corporate procurement.
• Enter and track IT tickets to coordinate deployment of hardware (computers, scanners, mobile devices, etc.) to acquired locations.
• Train newly acquired staff on the use of deployed hardware and related systems.
• Provide acquired locations with information on corporate procurement policies, procedures, and approved vendor programs, and answer related questions during onboarding.

• Administer contractor and vendor contract lifecycle activities, including drafting and sending letters of intent not to renew when contracts are not being continued.
• Run contracts through the company’s AI-assisted contract review/analysis platform to support review and risk-flagging processes.
• Deposit fully executed contracts and related documents into the contract repository, ensuring accurate filing, naming, and metadata.
• Track contract expiration and renewal dates and flag upcoming deadlines to the Director of Procurement.
• Maintain organized, up-to-date contractor and vendor files, including insurance certificates, W-9s, and other compliance documentation.

• Process purchase orders and requisitions in accordance with company procurement policy.
• Assist with vendor onboarding, including collection of required documentation and setup in procurement/accounting systems.
• Support the RFP/RFQ process by distributing bid documents, collecting and organizing vendor responses, and assisting with bid comparison summaries.
• Assist with invoice coding, reconciliation, and resolution of discrepancies in coordination with Accounts Payable.
• Respond to internal inquiries regarding procurement processes, vendor status, and contract terms.
• Maintain and update procurement policy documentation and internal reference materials.
• Support vendor performance tracking and reporting as needed.
• Assist the Director of Procurement with special projects, reporting, and other duties as assigned.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Supply Chain, or a related field preferred; equivalent experience considered.
• 1–3 years of experience in procurement, contract administration, or a related administrative role.
• Strong organizational skills with high attention to detail, particularly in contract and document management.
• Comfortable training others on the use of hardware and basic systems.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with procurement or contract management software a plus.
• Strong written and verbal communication skills, with the ability to explain policies and procedures clearly to non-procurement staff.
• Ability to manage multiple priorities and deadlines across several active acquisitions/integrations at once.
• Discretion in handling confidential vendor, contract, and pricing information.

Fairway Lawns is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, as required by applicable law.