Foreign Filing Assistant

Boston Officemid

OtherAssistant

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Quick Summary

Key Responsibilities

Review and apply client specific reporting instructions to prepare draft client reporting letters to be reviewed by the foreign filing specialist.

Technical Tools

OtherAssistant

Foley Hoag seeks a detail-oriented and organized Foreign Filing Assistant to join the Intellectual Property Administration team. This is an excellent opportunity for a motivated early career professional interested in entering the fascinating field of Intellectual Property law. The Foreign Filing Assistant’s primary function is to provide administrative support to the Foreign Filing Specialists by preparing draft client reporting letters forwarding foreign patent office correspondence to our Client. The ideal candidate for this position will have outstanding written communication skills and bring prior experience in a fast-paced office environment.

This role is hybrid eligible, with on-site presence in our Boston office required at least two days per week. Specific on-site days will be determined by your supervisor. Core working hours are Monday—Friday 9:00am—5:00pm ET.

Responsibilities

The responsibilities of the Foreign Filing Assistant include, but are not limited to, the following:

Review and apply client specific reporting instructions to prepare draft client reporting letters to be reviewed by the foreign filing specialist.
Draft client reporting letters that include a case specific reference line; identify the item being reported and any associated response deadlines.
Ensure that draft client reporting letters include client specific reference numbers where applicable.
Prioritize client reporting letters that have response deadlines while ensuring non-deadline client reporting are also completed in a timely manner.
Carefully proofread client reporting letters before submitting for final signature.
Actively manage assigned client reporting workflows, follow-up and follow through until client reporting letter is sent out to the Client.
Compile knowledge development resources for your own reference.
Compile client reporting into batches, when possible, to expedite reporting of filing particulars to the client.
Assist with virtual file upkeep and maintenance.
Provide other administrative assistance as needed to the foreign filing specialist.

Qualifications

2+ years of office experience and established knowledge of Microsoft Word and Excel.
Attention to detail; experience drafting client correspondence is preferred.
Professional manner.
Must work well independently and as a contributing member of a hardworking team.
Ability to work effectively under time-sensitive conditions.
Strong organization and prioritization skills and ability to multi-task.
Sound judgment.
Conscientious with a strong work ethic.
Available to work overtime as needed.

Compensation range is $57,600 to $72,100 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.

Search firm submissions are not requested nor considered for this position.

About Foley Hoag

Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.

Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career.

Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.

Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact BusinessServicesRecruiting@foleyhoag.com. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.

Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.