Salesforce Administrator

Hiive is redefining how private companies and their shareholders access liquidity. Through its institutional-grade platform, Hiive brings together buyers, sellers, and issuers to facilitate secondary transactions in venture-backed, pre-IPO companies, introducing efficiency, transparency, and standardization to an otherwise opaque asset class.

Recognized as one of Canada’s fastest-growing companies and backed by leading U.S. investors, Hiive is profitable, well-capitalized, and building a high-performance team to meet growing demand and pursue new market opportunities.

Interested in learning more about life at Hiive? Check out our careers page to see how you can grow with us!

As a Salesforce Administrator at Hiive you will join our fast moving Sales Operations team. This role is ideal for a system health and maintenance enthusiast who also excels at collaborating with the business to solve problems and optimize processes.

You will manage the daily operations of our Salesforce instance, including gathering requirements, documenting procedures, and implementing declarative solutions. This role is particularly well-suited for someone who thrives in high-volume, detail-oriented environments, enjoys hands-on data work, and can identify opportunities to improve and automate processes over time.

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  Executing high-volume data operations with precision, including:

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    Deduplicating and merging records (Contacts, Accounts, and custom objects).

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    Performing bulk updates and backfills across Salesforce.

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    Updating and correcting lookup relationships between records.

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    Cleaning and standardizing datasets imported from CSVs or external source.

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  Using deduplication tools (such as DataGroomr) and Salesforce native deduplication to design and executing structured deduplication workflows.

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  Identifying and resolving missing or incomplete data, broken relationships between objects, conflicting or duplicate records.

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  Performing ongoing audits to ensure Salesforce remains a reliable source of truth.

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  Acting as a primary executor for Salesforce requests, such as fixing incorrect records/relationships, updating fields and statuses based on business needs, supporting campaign builds and outreach lists from spreadsheets, troubleshooting data-related issues impacting reports or workflows.

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  Triaging and completing a steady stream of operational tickets with speed and accuracy.

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  Serving as a key point of contact for end-user support, including debugging Flows, permissions, and data issues.

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  Collaborating closely with Sales, Marketing, Execution teams to ensure CRM reflects real-time activity.

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  Developing a strong understanding of how Salesforce supports investor and client activity tracking, transaction and pipeline workflows, reporting and analytics.

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  Supporting initiatives such as backfilling missing data, updating lifecycle fields and statuses, ensuring consistency between different data sources.

• Identifying patterns in repetitive manual work and propose improvements.

• Designing, building, testing, and deploying scalable declarative solutions (Flows, validation rules, page layouts).

• Balancing speed of execution with long-term system scalability.

• Performing daily administration and maintenance of the Salesforce environment, including user management, data integrity checks, system health monitoring, security settings.

• Supporting onboarding of new Salesforce users.

• Working closely with developers and analysts to design effective solutions to business challenges.

• Developing documentation, training materials, and support user adoption of Salesforce best practices.

• 2–5 years of hands-on Salesforce Administration experience, ideally within large enterprise or financial services environments.

• Salesforce Certified Administrator, Advanced Administrator, or equivalent certifications.

• Strong experience with data-heavy Salesforce work, including deduplication and record merging, bulk data updates and backfills,, managing lookup relationships and data consistency.

• Strong proficiency in building, maintaining, and debugging advanced Salesforce Flows.

• Proficiency in SOQL for data validation, analysis, and debugging.

• Experience supporting data imports, pipelines, or backfills.

• Solid understanding of Salesforce data models, including custom objects.

• Highly organized and detail oriented, with the ability to manage and prioritize multiple concurrent tasks.

• Strong process documentation skills and the ability to translate business needs and propose technical solutions.

• A proactive, self-starter mindset with strong ownership and follow-through.

• Additional Salesforce certifications, such as Advanced Administrator or Platform App Builder.

• Advanced SOQL skills and a foundational understanding of Apex.

• Experience with other CRMs or integrations with ERP systems.

• Familiarity with agile development methodologies.

As part of our recruitment and hiring process, Hiive may use automated tools, including artificial intelligence (AI), to assist in screening applications, evaluating candidate qualifications, and supporting interview processes. These tools are designed to support and inform human decision-making and are not used as the sole basis for any employment decision.

We may collect, use, and analyze personal information you provide in connection with your application, including generating insights or inferences to assess job-related qualifications. This information is used for recruitment, evaluation, and compliance purposes in accordance with applicable law.

We take reasonable steps to evaluate and monitor our hiring tools and practices to promote fairness, consistency, and non-discrimination. Where required by applicable law - including in Ontario, Quebec, New York City, Illinois, and California - we conduct or rely on assessments such as bias audits, honor rights related to automated decision-making, and provide additional disclosures on request.

Depending on your location, you may have certain rights with respect to your personal information and the use of automated processing, including the right to request access to, correction of, or deletion of your information, or to receive additional information about our data practices. We honor such rights where required by applicable law.

For accommodation requests or questions about this notice, contact careers@hiive.com.