Project Coordinator

Reports to: Program Manager, Niger and Lebanon

Location: Beirut, Lebanon

Hours: 36 hours per week (Monday through Thursday, with half day Friday)

Availability: June 2026

Deadline: 3 June 2026

Purpose of the role

The Project Coordinator will be responsible for the day-to-day management and coordination of the country programme in Lebanon implemented over a period of 2.5 years. The role will ensure that country-level activities are planned, implemented, monitored, reported, and adapted in line with the programme objectives, approved country workplan, country budget, donor requirements, and Hivos procedures.

The Project Coordinator will work closely with the in-country lead, local partners, other organisations active in Lebanon, the Hivos Program Manager, and relevant Hivos colleagues in finance, compliance, DMEL, advocacy, safeguarding, and security.

The role does not include direct line management responsibilities, but it requires technical expertise, strong coordination & follow-up, partnership experience, and relationship management skills.

Key responsibilities

Country project implementation and coordination

• Manage the day-to-day implementation of country programme in Lebanon, ensuring delivery against the approved workplan, budget, results framework, and timelines.
• Coordinate country-level planning, implementation, monitoring, reporting, learning, and close-out processes in close collaboration with the Program Manager and country partners.
• Support the inception phase, including partner onboarding, country planning, development of the country Theory of Change, workplan, budget, risk mitigation planning, and coordination mechanisms.
• Work closely with the DMEL officer/team and partners to establish program result areas and measurable indicators.
• Track implementation progress, identify delays or bottlenecks, and propose timely solutions to support quality delivery.
• Ensure that country-level activities are aligned with the program result areas, localization principles, Hivos standards, and donor requirements.

Partner coordination and relationship management

• Act as the main day-to-day coordination point for in-country partners and the in-country lead in Lebanon.
• Maintain regular communication with local partners to support implementation, problem-solving, planning, and information-sharing.
• Actively contribute to and support activities at the national level, such as research advocacy campaigns, learning events etc. to improve programming
• Coordinate with other organisations active in Lebanon to support alignment, avoid duplication, and strengthen complementarity.
• Support the organisation of country coordination meetings, partner meetings, planning sessions, learning exchanges, and review moments.
• Promote a collaborative, transparent, inclusive, and trust-based way of working with partners, in line with the programme’s localisation commitments.
  

Budget monitoring and financial coordination

• Manage and monitor spending under the Lebanon country program budget, ensuring expenditures are aligned with approved workplans, donor requirements, and Hivos procedures.
• Support finance colleagues in tracking budget spending, forecasting, partner disbursements, and financial reporting.
• Support partners in budget planning, financial monitoring, and timely submission of required financial documentation.
• Identify budget variances, underspending, overspending, or financial risks, and follow up with the Program Manager and relevant colleagues.
• Contribute to budget revisions, forecasts, and financial inputs required during inception, implementation, reporting, and close-out.
  

Reporting, documentation and donor compliance

• Support the Program Manager in the preparation of Hivos and donor narrative reports, and country-level progress documentation for Lebanon.
• Collect, review, and consolidate inputs from country partners, ensuring that reporting is timely, clear, evidence-based, and aligned with program indicators and donor expectations.
• Document key achievements, implementation challenges, lessons learned, risks, partner updates, and contextual developments.
• Ensure that country-level documentation is properly organized and available for monitoring, audits, donor reporting, and program learning.

Design, Monitoring, evaluation, accountability and learning 

• Support implementation of the DMEL framework in Lebanon.
• Support partners in collecting and submitting timely and accurate monitoring data, evidence, learning, and reflection inputs.
• Contribute to country-level reflection, learning, adaptation, and review processes.
• Support the development and follow-up of baselines, targets, indicators, learning questions, and country-level MEL tools during inception and implementation.
• Ensure that learning from Lebanon informs programme adaptation and contributes to cross-country learning within the wider partnership.
• Collaborate with local partners, other stakeholders, and concerned Hivos staff in the design and implementation of learning events.
• Contribute to national reflection and learning sessions in line with the overall Hivos DMEL framework

Risk management, safeguarding and security

• Monitor contextual, operational, financial, safeguarding, security, and programmatic risks affecting implementation in Lebanon.
• Support the implementation and regular updating of country risk registers, mitigation measures, and contingency plans.
• Ensure that programme activities are implemented in a conflict-sensitive and Do-No-Harm manner, particularly given the sensitivity of SRHR programming and the risks faced by partners and rights holders.
• Coordinate with Hivos safeguarding, security, and compliance colleagues as needed to ensure that relevant standards and procedures are followed.
• Ensure that partner safety, duty of care, safeguarding, data protection, and digital security considerations are reflected in activity planning and implementation.

Coordination with the wider Partners

• Support coordination between the Lebanon country programme and the wider partnership structures.
• Contribute to country-level inputs for partner meetings, learning sessions, reporting processes, and planning discussions.
• Ensure that Lebanon partner perspectives, needs, risks, and learning are communicated to the Program Manager and relevant partner coordination spaces.
• Support collaboration with other stakeholders, and technical experts where relevant.

Role Profile

The ideal candidate has solid technical expertise in SRHR & gender work, with substantial experience managing country-level implementation carried out by a wide range of local and national partners. The postholder is organized, responsive, comfortable working with budgets and reports, and able to coordinate across different partners, country stakeholders, various teams, and meet tight deadlines. They bring to the position political sensitivity & contextual knowledge, strong verbal and written communication skills, and a commitment to locally led, inclusive, feminist and rights-based programming.  We are looking for a person with a flexible, problem-solving attitude and commitment to Hivos and its values, has a progressive and positive view on SRHR and the leadership of rightsholders.

Required qualifications and experience

• A relevant university degree or equivalent professional experience in international development, public health, SRHR, gender studies, human rights, social sciences, project management, or a related field.
• At least 5 years of relevant experience in project management & coordination, preferably in SRHR, gender equality, human rights, health, civil society strengthening, or related fields.
• Experience managing donor-funded projects, including work planning, budget monitoring, partner coordination, reporting, and compliance.
• Substantial subgrantee experience, overseeing & monitoring partner implementation in Lebanon, and preferably in the wider SWANA region.
• Strong understanding of SRHR, gender equality, youth participation, inclusion, and rights-based programming.
• Experience working in fragile, conflict-affected, politically sensitive, or restricted civic space contexts is strongly preferred.
• Good understanding of financial monitoring, spending forecasts, budget follow-up, and partner financial coordination.
• Experience contributing to narrative reporting, donor reporting, documentation, and programme learning.
• Strong coordination, facilitation, communication, risk mitigation, and problem-solving skills.
• Fluency in Arabic and English is required. French is an asset.

What we offer

We offer a stimulating work environment in a professional international organization with dedicated staff.  Work modality is hybrid, with minimum Tuesdays and Thursdays in the office, remaining days working from home if so desire. We particularly welcome applications from women. We offer a one-year contract, renewable based on performance and funding, based on local labor conditions, with a remuneration commensurate with the experience and expertise.

Want to apply

Please apply by June 3, 2026, by clicking on the “Apply here” button. Both a letter of motivation and resume/CV (max 2 pages) in PDF format need to be submitted in English. Only short-listed candidates will be contacted.