Tenders Administrator (014-745)

• →Identify potential tender and bid opportunities that align with the company’s capabilities.
• →Raise and manage tenders in internal systems such as Zoho CRM.
• →Manage incoming tender correspondence, including addenda, site meeting notes, registration documents, and other tender-related administration.
• →Accurately distribute tender materials to all stakeholders, including management, subcontractors, and clients.
• →Assist in developing project-specific methodologies, project programs, and Safety Management Plans when required.
• →Contribute to all bid/tender writing, liaising with technical staff to collect accurate and complete content.
• →Review RFT documentation and provide a clear summary of requirements to management.
• →Maintain up-to-date qualitative documentation for EOIs and tenders, including certificates, compliance letters, licenses, project profiles, personnel profiles, and past project experience.
• →Act as the primary point of contact for coordinating multiple stakeholders and their commercial input to tender submissions.
• →Coordinate first-class presentation material, ensuring brand standards are maintained while meeting client requirements.
• →Assist with the creative design and production of tender documentation where required.
• →Demonstrate strong safety awareness and understanding of building and maintenance processes.
• →Communicate effectively both orally and in writing with internal and external stakeholders.

• Minimum 3 years’ experience in a tender, bid writing, or contracts administration role within the Australian building and construction industry.
• At least 3 years’ experience responding to qualitative criteria for government or Tier 1 contractor clients.
• Demonstrated experience producing compelling, well-structured written content.
• Strong ability to interpret tender requirements and structure responses to address client criteria effectively.
• Advanced computer skills including MS Office and document management systems.
• Experience working with online job management systems such as SimPRO, Procore, or similar.
• Direct exposure to Australian government or commercial procurement processes.
• Excellent interpersonal skills and communication skills, both written and verbal.

• Bachelor-level degree in Communications, Business, Construction Management, or a related field.
• Familiarity with EstimateOne for tender tracking and distribution.
• Experience using AI writing tools (e.g., Claude) for content drafting and editing.
• Understanding of building and maintenance processes in commercial or public infrastructure contexts.

This is a remote role that will be set up via an Employer of Record (EOR) service.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile.