Project Assistant

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Under the overall supervision of the Chief of Mission and the Programme Officer (Peace and Recovery ), and the direct supervision of the National Reintegration and Reconciliation Officer, the Project Assistant will provide support to the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit.

1. Assist in the overall implementation of the Transition and Recovery Unit’s efforts. 

2. Support project specialists in regular reporting (IOM internal and external, briefing notes, statistical tables, presentations etc.), correspondence and reach-out to communities.

3. Assist project specialists in contracting partners, assist in procurement of goods and services.

4. Support project specialists in managing budget related information. 

5. Maintain close cooperation with other units, liaise with Data and Analytics, render support to monitoring and evaluation activities as necessary.

6. Render support to programme visibility as necessary.

7. Respond to  basic information requests and inquiries; set up and maintain files/records; assist in/organize all relevant project logistics and organization of activities and events (meetings, presentations, discussions, visits, training sessions etc.).

8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. Take notes at relevant programme events.

9. Draft official and unofficial correspondence in English and Ukrainian.

10. Provide informal interpretation and written translation (English/Ukrainian) when necessary.

11. Undertake duty travel within Ukraine, to areas selected for the Portfolio programming, on an as-needed basis.

12. Perform such other duties as may be assigned.

• High school diploma or equivalent with at least four years of relevant work experience; OR

• Bachelor’s degree (preferably in public administration, law, political science, international relations or other related field) from an accredited academic institution with two years of relevant professional experience.

   

• Experience working with authorities and civil society;

• Experience with organizational and administrative duties;

• Experience of field work;

• Experience in community participation and cohesion, is advantageous;

• Experience in working with IDPs/refugees and/or vulnerable populations is advantageous; 

• Experience in project implementation; 

• Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset.

   

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Ukrainian is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies