Senior Admin Project Associate – Protection

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Under the general guidance of the Head, Mobility Pathways and Inclusion Division, and the direct supervision of the Protection Coordinator, the incumbent will be responsible for providing administrative and financial management support to various programs within the MPI division. 
 

1. Act as the unit’s primary focal point for the organization of conferences, trainings, workshops, and events, working closely with logistics and finance to ensure that programme requirements are met.

2.  Coordinate and follow up on IOM and third-party contracts, working closely with IOM HR and Stars Orbit colleagues, and coordinate and monitor the accurate and timely payment of consultants.

    

3. In coordination with the RMO, support the Head of MPI in monitoring the financial aspects of all MPI projects, including overseeing expenditure, fund availability, and cash flow management.

    

4. Organize and keep project files and documents in an established filing system and online platforms, ensuring data protection principles are met.

    

5. Collaborate with the Supply Chain Unit to assess the impact of price changes on the overall procurement process. Determine how the price changes may affect budgets, delivery timelines, and other logistical considerations, and inform the Head of Division for future planning.

    

6. Ensure coordination with Procurement and Logistics department regarding the validity of lease agreements required for the Unit’s running of activities in the field.

    

7. Support the MPI Project Officers in forecasting cash flows based on project activities and ensure financial expenditures and records adhere to donor agreements. 

    

8. Identify bottlenecks in project implementation and work with the Head of MPI Divison, Protection Coordinators, MPI Project Officers, IOM support units, and relevant Heads of Sub-Office to identify viable solutions.

    

9. Monitor and track projectization for MPI staff and operations. Track commitments, precommitments, and expenditures to ensure operations align with the project budget.

    

10. Support and guide program staff in the procurement, transportation, and facilitating access in all regions of the country. Collaborate with the Liaison and security team to address any access issues.

     

11. Ensure information sharing, coordination, and communication within the team and with other teams and management.

     

12. Perform such other duties as may be assigned.

• Bachelor’s degree in a related field from an accredited academic institution with 5 years of relevant professional experience.
• Completed a High School degree from an accredited academic institution with 7 years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Previous experiences in logistics and administration, and/or protection programming is an advantage.
• Experience in communicating and working with a wide range of actors, including people of culturally diverse backgrounds, government and authorities, humanitarian actors (UN agencies and NGOs).
• Computer literacy and skills with specific proficiency in Microsoft applications.
• Detail-oriented, reliable, efficient, high level of professionalism, organizational skills and ability to work under pressure and adhere to strict deadlines.
• Good analytical skills, strong eye for detail and accuracy.

• Work prioritization and ability to multitask under tight deadlines.
• Strong organizational and administrative skills.
• Ability to work well in a team environment as well as independently.
• Good written and oral communication skills, effective in representation and liaison with external parties (required).
• Good interpersonal and problem-solving skills (required).
• Computer literacy (Microsoft Word and Excel) (required).
   

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English, Kurdish, and Arabic is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies