Temp Purchasing Operations Specialist

United States·Carlsbadmid

OperationsOperations Specialist

0 views0 saves0 applied

Apply Now

Quick Summary

Key Responsibilities

Review and validate purchase requisitions to ensure completeness, accuracy, and compliance with company procurement policies and procedures. Create, process,

Requirements Summary

Minimum of 2 years of experience in procurement, purchasing, sourcing, or procure-to-pay operations. Experience working with procurement systems; Coupa experience strongly preferred.

Technical Tools

OperationsOperations Specialist

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We’re pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We’re building on our rich history, and we believe our greatest achievements are ahead of us. If you’re passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!

We are seeking a proactive, detail-oriented Purchasing Operations Specialist to support the Procurement team in managing day-to-day purchasing activities, supplier onboarding, purchase order processing, and procurement systems administration. This role serves as a key partner to internal stakeholders, suppliers, Accounts Payable, and Receiving teams to ensure timely procurement of goods and services while maintaining compliance with company policies and procedures.

The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment where managing multiple priorities is essential.

Responsibilities

~1 min read

→Review and validate purchase requisitions to ensure completeness, accuracy, and compliance with company procurement policies and procedures.
→Create, process, and maintain purchase orders within the procure-to-pay (P2P) system.
→Partner with internal stakeholders to ensure procurement requests are fulfilled in support of laboratory, research, and business operations.
→Monitor purchase orders and proactively expedite deliveries, providing timely status updates to requestors.
→Identify and recommend alternative suppliers, products, or sourcing strategies to mitigate supply disruptions and support cost-saving initiatives.
→Facilitate supplier onboarding activities, including collection, validation, and maintenance of required documentation within Coupa and related systems.
→Serve as a point of contact for supplier inquiries and resolve order processing issues, changes, and cancellations.
→Collaborate with Accounts Payable to investigate and resolve invoice discrepancies, matching exceptions, and payment issues.
→Work closely with Shipping and Receiving teams to resolve receiving, delivery, and inventory-related concerns.
→Support procurement reporting, data integrity, and system maintenance activities.
→Provide guidance and knowledge-sharing to purchasing team members and business stakeholders.
→Assist with Coupa administration, testing, user support, and continuous process improvement initiatives.
→Participate in procurement projects and other departmental responsibilities as assigned.

Requirements

~2 min read

Minimum of 2 years of experience in procurement, purchasing, sourcing, or procure-to-pay operations.
Experience working with procurement systems; Coupa experience strongly preferred.
High school diploma or equivalent.
Strong customer service orientation with a demonstrated sense of urgency and accountability.
Excellent organizational, time management, and multitasking skills.
Strong attention to detail and commitment to process accuracy.
Effective verbal and written communication skills with the ability to interact professionally at all levels of the organization.
Strong analytical, problem-solving, and decision-making abilities.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

PREFERRED:

Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
Experience within the pharmaceutical, biotechnology, life sciences, healthcare, or regulated industry environment.
Knowledge of procurement best practices and supplier management processes.
Professional procurement coursework, certifications, or training (e.g., CPSM, CPPB, CSCP, APICS, ISM).

CORE COMPETENCIES: